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Multi Supplier Framework Agreement

Multi Supplier Framework Agreement Template for Ireland

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Key Requirements PROMPT example:

Multi Supplier Framework Agreement

"I need a Multi Supplier Framework Agreement for IT services and hardware supply, to be used by our government department with 5-7 suppliers, including specific cybersecurity requirements and environmental commitments, starting from March 2025 for an initial term of 4 years."

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Document background
The Multi Supplier Framework Agreement is a strategic procurement instrument used in Irish public sector contracting to establish long-term relationships with multiple suppliers for recurring procurement needs. This document type is particularly relevant when a contracting authority requires flexibility to select from a pre-approved pool of suppliers while maintaining compliance with Irish and EU procurement regulations. It includes comprehensive terms governing supplier appointment, performance standards, pricing mechanisms, and call-off procedures. The framework structure allows for efficient procurement without the need for full tender processes for each requirement, while ensuring transparency and fair competition. This document is typically used for high-value, long-term procurement arrangements where having multiple suppliers provides resilience and competition.
Suggested Sections

1. Parties: Identifies the contracting authority and the initial framework suppliers

2. Background: Sets out the purpose of the framework agreement and its procurement context

3. Definitions and Interpretation: Defines key terms and establishes interpretation principles for the agreement

4. Framework Structure: Explains how the framework operates, including ranking or rotation systems if applicable

5. Scope of Framework: Defines the goods/services covered and geographical/departmental scope

6. Duration: Specifies the framework term, including any extension options

7. Award Procedures: Details the procedures for awarding call-off contracts under the framework

8. Obligations of the Authority: Sets out the contracting authority's responsibilities

9. Obligations of the Suppliers: Defines supplier commitments and service delivery requirements

10. Prices and Payment: Establishes pricing mechanisms, payment terms, and price review procedures

11. Quality Standards: Specifies required quality standards and performance monitoring

12. Warranties and Representations: Contains suppliers' warranties regarding their capacity and capabilities

13. Insurance and Liability: Specifies required insurance coverage and liability limitations

14. Confidentiality and Data Protection: Addresses confidentiality obligations and data protection requirements

15. Intellectual Property: Covers IP rights and their protection

16. Termination: Details termination rights and procedures

17. Consequences of Termination: Explains what happens after termination

18. Dispute Resolution: Sets out procedures for resolving disputes

19. General Provisions: Contains standard boilerplate clauses

Optional Sections

1. Framework Guarantee: Include when suppliers must provide performance guarantees

2. Social Value Commitments: Include when the framework requires specific social value deliverables

3. Environmental Requirements: Include for frameworks with specific environmental obligations

4. Security Requirements: Include for frameworks involving sensitive information or security services

5. TUPE: Include when service provision may involve transfer of employees

6. Supply Chain Requirements: Include when managing sub-contractors is critical

7. Business Continuity: Include for critical services requiring specific continuity plans

8. Key Personnel: Include when specific supplier staff are crucial to delivery

Suggested Schedules

1. Schedule 1 - Specification: Detailed description of goods/services covered by the framework

2. Schedule 2 - Pricing Schedule: Detailed pricing structure and mechanisms

3. Schedule 3 - Award Criteria: Criteria for awarding call-off contracts

4. Schedule 4 - Call-off Terms and Conditions: Standard terms for call-off contracts

5. Schedule 5 - Call-off Procedure: Detailed procedures for using the framework

6. Schedule 6 - Performance Monitoring: KPIs and monitoring procedures

7. Schedule 7 - Form of Call-off Contract: Template for call-off contracts

8. Schedule 8 - Framework Suppliers: List of approved suppliers and their details

9. Schedule 9 - Processing of Personal Data: Details of data processing activities

10. Schedule 10 - Tender Submission: Key commitments from suppliers' tender responses

11. Appendix 1 - Form of Deed of Adherence: Template for new suppliers joining the framework

12. Appendix 2 - Parent Company Guarantee: Template for parent company guarantees if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























































Clauses



















































Relevant Industries

Public Sector

Government Services

Healthcare

Education

Local Government

Construction

Information Technology

Professional Services

Facilities Management

Transportation

Energy

Telecommunications

Office Supplies

Consulting Services

Relevant Teams

Procurement

Legal

Commercial

Operations

Finance

Compliance

Risk Management

Supply Chain

Bid Management

Contract Management

Relevant Roles

Procurement Director

Head of Legal

Commercial Director

Contract Manager

Framework Manager

Category Manager

Procurement Officer

Legal Counsel

Commercial Manager

Supply Chain Manager

Bid Manager

Operations Director

Chief Financial Officer

Compliance Officer

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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