Employee Consent Form - Ireland

Employee Consent Form for Ireland

Employee Consent Form Template for Ireland

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What is a Employee Consent Form?

The Employee Consent Form is a crucial document required under Irish law and EU GDPR regulations when organizations need to process employee personal data beyond what is strictly necessary for the performance of the employment contract. This document should be used whenever an organization needs explicit consent for specific data processing activities such as using employee photographs for marketing, processing special category data, or sharing personal information with third parties. The form must comply with the Irish Data Protection Act 2018 and GDPR requirements for valid consent, ensuring it is freely given, specific, informed, and unambiguous. It should be presented to employees either during onboarding or when new data processing activities are introduced.

What sections should be included in a Employee Consent Form?

1. Employee Details: Section for employee's full name, employee ID, department, and position

2. Purpose of Consent: Clear explanation of why consent is being sought and what specific activities or processing are being consented to

3. Data Processing Details: Specific information about what personal data will be collected, how it will be used, who will have access to it, and how long it will be retained

4. Employee Rights: Clear statement of the employee's rights under GDPR, including right to withdraw consent, right to access data, and right to be forgotten

5. Declaration: Statement confirming that the employee has read and understood the form, and is giving consent freely

6. Signatures: Space for employee signature, date, and witness signature if required

What sections are optional to include in a Employee Consent Form?

1. International Data Transfers: Required when personal data may be transferred outside the EEA, detailing the countries involved and safeguards in place

2. Special Category Data Processing: Required when processing sensitive personal data such as health information, biometric data, or trade union membership

3. Third Party Processing: Required when third-party processors will have access to the employee's personal data

4. Photography and Video Consent: Required when seeking permission to use employee's image or video recordings for company purposes

5. Marketing Communications: Required when seeking consent to use employee details for internal or external marketing purposes

What schedules should be included in a Employee Consent Form?

1. Schedule 1: Types of Personal Data: Detailed list of all types of personal data that will be processed under this consent

2. Schedule 2: Third Party Processors: List of all third-party processors who may have access to the employee's personal data, including their roles and locations

3. Schedule 3: Processing Activities: Detailed description of all processing activities covered by this consent

4. Appendix A: Employee Privacy Notice: Copy of the company's employee privacy notice referenced in the consent form

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Informed Consent Form

An Irish-law compliant document for obtaining informed consent from research participants or patients, meeting GDPR and Health Research Regulations requirements.

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Download a Standard Template

What is a Employee Consent Form?

What sections should be included in a Employee Consent Form?

What sections are optional to include in a Employee Consent Form?

What schedules should be included in a Employee Consent Form?

Authors

Alex Denne

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