Cleaning Service Agreement

Cleaning Service Agreement Template for Ireland

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Key Requirements PROMPT example:

"I need a Cleaning Service Agreement for my commercial office building in Dublin, starting from March 2025, that includes daily cleaning services during business hours and additional monthly deep cleaning requirements, with specific provisions for handling sensitive data as we are a financial services company."

Document background

The Cleaning Service Agreement is essential for businesses and organizations in Ireland seeking to formalize their relationship with professional cleaning service providers. This contract type is designed to protect both parties' interests while ensuring compliance with Irish legislation, including the Safety, Health and Welfare at Work Act 2005 and relevant environmental regulations. The agreement is particularly important for maintaining professional standards in commercial premises, healthcare facilities, educational institutions, and other venues requiring regular cleaning services. It addresses key aspects such as service scope, quality standards, liability, insurance, staff vetting, and health and safety protocols, while incorporating specific Irish legal requirements and industry best practices.

Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names and registered addresses

2. Background: Brief context of the agreement and the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the cleaning services to be provided

5. Term and Commencement: Duration of the agreement and start date

6. Service Provider's Obligations: Key responsibilities of the cleaning service provider including quality standards, equipment, and materials

7. Client's Obligations: Client responsibilities including access, facilities, and cooperation requirements

8. Health and Safety: Health and safety requirements and compliance with Irish regulations

9. Payment Terms: Fees, payment schedule, invoicing, and payment methods

10. Insurance and Liability: Insurance requirements and limitation of liability provisions

11. Confidentiality: Confidentiality obligations regarding client premises and information

12. Data Protection: GDPR compliance and data protection measures

13. Termination: Termination rights and procedures

14. General Provisions: Standard legal provisions including notices, amendments, and governing law

Optional Sections

1. Staff and Supervision: Details about cleaning staff requirements and supervision - include when staff will be regularly on-site

2. Environmental Standards: Specific environmental requirements and green cleaning practices - include for clients requiring eco-friendly services

3. Quality Control: Specific quality monitoring and reporting procedures - include for larger commercial contracts

4. Security Requirements: Special security procedures and clearances - include for sensitive locations like hospitals or government buildings

5. Emergency Services: Provisions for emergency or out-of-hours cleaning services - include if offering 24/7 or emergency services

6. Subcontracting: Terms regarding the use of subcontractors - include if subcontracting will be permitted

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and standards

2. Schedule 2 - Pricing Schedule: Detailed pricing structure including regular services and additional charges

3. Schedule 3 - Cleaning Materials and Equipment: List of approved cleaning products and equipment to be used

4. Schedule 4 - Service Locations: Details of all premises where services will be provided

5. Schedule 5 - Key Performance Indicators: Specific performance metrics and measurement criteria

6. Schedule 6 - HIRA Documentation: Hazard Identification and Risk Assessment documentation

7. Appendix A - Insurance Certificates: Copies of required insurance certificates

8. Appendix B - Staff Training Records: Documentation of staff qualifications and training

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Hospitality

Industrial

Office Services

Government and Public Sector

Financial Services

Technology

Manufacturing

Residential Property Management

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Risk and Compliance

Property Management

Administration

Health and Safety

Contract Management

Relevant Roles

Facility Manager

Operations Director

Property Manager

Procurement Manager

Contract Manager

Health and Safety Officer

Operations Manager

Building Services Manager

Commercial Director

Office Manager

Legal Counsel

Risk Manager

Compliance Officer

General Manager

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Authors

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