Employee Media Release Form

Employee Media Release Form for Indonesia

Employee Media Release Form Template for Indonesia

A legally binding document under Indonesian law that obtains an employee's consent for the use of their image, voice, likeness, and other media content in company materials. The form complies with Indonesian data protection regulations, particularly Law No. 11 of 2008 on Electronic Information and Transactions and relevant employment laws. It outlines the scope of permitted usage, duration of rights, and the employee's rights regarding their media content, while protecting both the employer's interests and employee's privacy rights in accordance with Indonesian legal requirements.

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What is a Employee Media Release Form?

The Employee Media Release Form is essential for modern businesses operating in Indonesia that wish to feature their employees in corporate communications, marketing materials, and social media content. This document ensures compliance with Indonesian privacy laws, particularly Law No. 11 of 2008 on Electronic Information and Transactions, while protecting both employer and employee interests. It's typically used when companies need to photograph, video, or record employees for promotional materials, internal communications, or external marketing. The form includes specific provisions for consent, usage rights, and data protection as required under Indonesian law, making it a crucial document for managing corporate media assets and maintaining legal compliance in employee representations.

What sections should be included in a Employee Media Release Form?

1. Parties: Identification of the employer company and the employee, including full legal names and addresses

2. Background: Brief context explaining the purpose of the media release form and its importance for the company's operations

3. Definitions: Key terms used in the document including 'Media Content', 'Usage Rights', 'Company Materials', and 'Publication Channels'

4. Grant of Permission: Clear statement of the employee's consent to use their image, voice, and likeness in company media

5. Scope of Usage: Detailed description of how and where the media content may be used by the company

6. Duration of Rights: Specification of how long the company may use the media content

7. No Compensation: Statement that no additional compensation will be provided for the use of media content

8. Employee Rights: Overview of the employee's rights regarding the media content, including right to review before publication

9. Governing Law: Specification that Indonesian law governs the agreement

10. Execution: Signature blocks and date of execution

What sections are optional to include in a Employee Media Release Form?

1. Revocation Rights: Optional section detailing the process for employees to revoke their consent for specific media uses

2. International Usage: Include when the company operates internationally and may use the media content in multiple countries

3. Social Media Specific Terms: Additional terms specific to social media usage, necessary when the company has an active social media presence

4. Third Party Rights: Include when media content may be licensed or provided to third parties

5. Confidentiality Provisions: Additional confidentiality terms when media content might include sensitive company information

What schedules should be included in a Employee Media Release Form?

1. Schedule A - Approved Usage Channels: List of specific platforms and mediums where the content may be used

2. Schedule B - Content Description: Detailed description or examples of the types of media content covered by the release

3. Appendix 1 - Sample Media Uses: Examples of how the company typically uses employee media content

4. Appendix 2 - Revocation Form: Standard form for employees to revoke consent for specific media uses

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Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Media Release Form?

What sections should be included in a Employee Media Release Form?

What sections are optional to include in a Employee Media Release Form?

What schedules should be included in a Employee Media Release Form?

Authors

Alex Denne

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