The Authorization Letter For Claiming Plate Number is a crucial document in Indonesian vehicle administration that enables vehicle owners to delegate the authority for collecting license plates when they cannot do so personally. This document is commonly used in situations where vehicle owners are unable to be present at the vehicle registration office, such as during business trips, illness, or when managing fleet vehicles. The letter must comply with Indonesian legal requirements, including Law No. 22 of 2009 on Traffic and Road Transportation, and should contain complete details of the authorizer, authorized person, and the specific vehicle. It's particularly important in corporate settings where fleet managers or administrative staff need to handle vehicle registration matters on behalf of the company.
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1. Letter Header: Date, reference number, and formal letter details as per Indonesian standard format
2. Authorizer Details: Complete information about the person giving authorization, including full name, ID number (KTP), address, and contact details
3. Authorized Person Details: Complete information about the person being authorized, including full name, ID number (KTP), address, and contact details
4. Vehicle Information: Detailed information about the vehicle including make, model, year, chassis number, engine number, and vehicle registration number
5. Purpose of Authorization: Clear statement of the specific authority being granted for claiming the vehicle plate number
6. Duration of Authority: Specification of how long the authorization is valid for
7. Signatures: Space for signatures of the authorizer, authorized person, and witnesses
1. Special Conditions: Any specific conditions or limitations on the authority being granted, used when there are particular restrictions
2. Witness Details: Information about witnesses, used when additional verification is required
3. Notary Statement: Section for notary verification, used when the letter needs to be notarized
4. Revocation Clause: Terms for revoking the authorization, used when specific termination conditions need to be stated
1. Copy of Authorizer's ID: Photocopy of authorizer's KTP (Indonesian ID card)
2. Copy of Authorized Person's ID: Photocopy of authorized person's KTP (Indonesian ID card)
3. Vehicle Registration Document: Copy of the vehicle's STNK (Vehicle Registration Certificate)
4. Vehicle Ownership Document: Copy of the vehicle's BPKB (Vehicle Ownership Book) if available
Authors
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Public Administration
Legal Services
Corporate Services
Logistics
Vehicle Rental
Automotive Retail
Public Transportation
Relevant Teams
Legal
Administration
Operations
Fleet Management
Compliance
Corporate Services
Logistics
Facilities Management
Document Control
Vehicle Administration
Relevant Roles
Fleet Manager
Administrative Officer
Legal Counsel
Compliance Officer
Vehicle Registration Specialist
Operations Manager
Logistics Coordinator
Corporate Secretary
Administrative Assistant
Transportation Manager
Facility Manager
Legal Administrator
Vehicle Documentation Specialist
Fleet Administration Coordinator
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