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Work Experience Letter Template for Hong Kong

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Key Requirements PROMPT example:

Work Experience Letter

"I need a Work Experience Letter for a senior software developer who worked at our Hong Kong office from January 2025 to October 2025, including details about their leadership on three major cloud migration projects and their team management responsibilities."

Document background
The Work Experience Letter is a fundamental document in Hong Kong's employment ecosystem, typically issued upon an employee's departure from an organization or upon specific request. It serves multiple purposes including job applications, visa processing, banking requirements, and professional certification applications. The document must comply with Hong Kong's Employment Ordinance and privacy laws, containing verified information about employment dates, positions, and responsibilities. Work Experience Letters are particularly important in Hong Kong's business culture, where formal documentation of employment history is frequently required for career advancement and administrative purposes. The document should be drafted on company letterhead and signed by authorized personnel, providing a legally recognized record of employment while maintaining professional standards and confidentiality.
Suggested Sections

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Date: Current date when the letter is issued

3. Reference Number: Unique reference number for documentation purposes

4. Employee Information: Full name and HKID number (masked) of the employee

5. Employment Period: Precise start and end dates of employment

6. Position Details: Job title(s) held and any promotions during employment

7. Core Responsibilities: Brief overview of main duties and responsibilities

8. Confirmation Statement: Statement confirming the authenticity of the employment details

9. Signatory Block: Name, position, and signature of authorized person issuing the letter

Optional Sections

1. Reason for Departure: Include only if specifically requested and departure was amicable

2. Performance Assessment: Brief statement about performance, only if positive and specifically requested

3. Project Highlights: Key projects or achievements, if relevant to future employment

4. Salary Information: Last drawn salary and benefits, only if specifically requested by employee

5. Character Reference: Statement about character and work ethic, if specifically requested

6. Future Employment Statement: Statement of eligibility for future re-employment, if applicable

7. Language Proficiency: Confirmation of language skills if relevant to the role

Suggested Schedules

1. Position History Appendix: Detailed listing of all positions held if employee had multiple roles

2. Project Schedule: Detailed list of major projects worked on, if relevant to industry

3. Training Certifications: List of company-sponsored certifications or training completed

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries

Banking and Financial Services

Technology and IT

Manufacturing

Retail and Consumer

Professional Services

Healthcare

Education

Construction and Real Estate

Logistics and Transportation

Hospitality and Tourism

Legal Services

Telecommunications

Media and Entertainment

Government and Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretarial

Senior Management

Operations

Employee Relations

Personnel Management

Corporate Affairs

Relevant Roles

Human Resources Manager

HR Director

Company Secretary

Legal Counsel

HR Administrator

Compliance Officer

Office Manager

Department Head

HR Executive

Managing Director

Chief Executive Officer

HR Business Partner

Administrative Manager

Operations Director

General Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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