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Student Declaration Form

Student Declaration Form Template for Hong Kong

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Key Requirements PROMPT example:

Student Declaration Form

"I need a Student Declaration Form for our Hong Kong-based international business school that includes enhanced data privacy clauses and specific provisions for online learning, to be implemented for the September 2025 intake."

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Document background
The Student Declaration Form is a fundamental document required by educational institutions in Hong Kong at the commencement of academic programs or specific academic periods. It serves as a legally binding declaration where students formally acknowledge their understanding of and commitment to academic integrity, institutional policies, and regulatory requirements. The form is designed to comply with Hong Kong's legal framework, including education laws, data privacy regulations, and contract law principles. It typically includes personal information, academic integrity commitments, code of conduct acknowledgments, and data privacy consents. This document is particularly crucial for maintaining academic standards, ensuring regulatory compliance, and establishing clear expectations between students and educational institutions.
Suggested Sections

1. Student Information: Personal details including full name, student ID, program of study, and academic year

2. Institution Details: Name and address of the educational institution

3. Academic Integrity Declaration: Core declarations regarding academic honesty, plagiarism, and original work

4. Code of Conduct Acknowledgment: Statement acknowledging understanding and agreement to follow institutional policies and regulations

5. Data Privacy Consent: Declaration regarding the collection, use, and processing of personal data in accordance with PDPO

6. General Obligations: Overall student responsibilities and commitments during the course of study

7. Signature Block: Space for student signature, date, and witness signature if required

Optional Sections

1. Special Requirements Declaration: Additional section for students with special educational needs or requiring accommodations

2. Research Ethics Declaration: Required for research students or those undertaking research projects

3. Financial Declaration: Required when students need to declare their financial responsibilities or scholarship conditions

4. Technology Usage Agreement: Optional section for declaring understanding of IT policies and digital resource usage

5. Health Declaration: May be required during specific circumstances like public health emergencies

Suggested Schedules

1. Schedule 1 - Institutional Policies: List of relevant institutional policies and regulations referenced in the main declaration

2. Schedule 2 - Academic Integrity Guidelines: Detailed guidelines on academic integrity and examples of violations

3. Appendix A - Data Privacy Policy Summary: Summary of the institution's data privacy policy and student rights

4. Appendix B - Emergency Contact Information: Form for providing emergency contact details

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

































Clauses




















Relevant Industries

Education

Higher Education

Secondary Education

Vocational Training

Professional Certification

Distance Learning

International Education

Executive Education

Adult Education

Special Education

Relevant Teams

Admissions

Registry

Student Affairs

Legal & Compliance

Academic Administration

Student Services

Data Protection

Quality Assurance

Program Administration

International Student Office

Relevant Roles

Registrar

Academic Dean

Admissions Officer

Student Affairs Director

Compliance Officer

Legal Counsel

Academic Program Coordinator

Education Administrator

Student Services Manager

Data Protection Officer

Academic Integrity Officer

Enrollment Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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