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Self Employed Declaration Form for Hong Kong

Self Employed Declaration Form Template for Hong Kong

A comprehensive legal document used in Hong Kong to formally declare and establish an individual's status as self-employed or an independent contractor. This declaration form serves as official documentation for tax authorities, clients, and regulatory bodies, outlining the nature of the self-employed relationship and confirming compliance with Hong Kong's employment and business regulations. The document includes key declarations about business independence, tax responsibilities, MPF arrangements, and insurance obligations, while helping to clearly distinguish the arrangement from an employer-employee relationship under Hong Kong law.

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What is a Self Employed Declaration Form?

The Self-Employed Declaration Form is a crucial document in Hong Kong's business environment, where clear distinction between employment and self-employment is essential for regulatory compliance and business relationships. This document is typically used when individuals provide services to businesses as independent contractors rather than employees, helping to establish the nature of the working relationship and prevent misclassification issues. The form includes important declarations about business independence, tax obligations, and regulatory compliance, aligning with Hong Kong's legal framework including the Employment Ordinance, Inland Revenue Ordinance, and Business Registration Ordinance. It serves as a protective measure for both the self-employed individual and their clients, clearly documenting the independent contractor status and associated responsibilities.

What sections should be included in a Self Employed Declaration Form?

1. Declarant Information: Personal and business details of the self-employed individual, including full name, business name (if any), address, and contact information

2. Nature of Business: Description of the type of work/services provided and primary business activities

3. Self-Employment Confirmations: Key declarations confirming self-employed status, including control over work methods, ability to work for multiple clients, own equipment usage, etc.

4. Tax Status Declaration: Confirmation of understanding regarding tax obligations and responsibility for own tax arrangements

5. Insurance and Liability: Declaration regarding own insurance arrangements and acceptance of liability for work performed

6. MPF Arrangements: Declaration regarding Mandatory Provident Fund responsibilities and arrangements

7. Declaration of Truth: Formal statement confirming all information provided is true and accurate, with date and signature

What sections are optional to include in a Self Employed Declaration Form?

1. Business Registration Details: Section for including business registration number and details - required if the individual has a registered business

2. Previous Employment Declaration: Declaration regarding any previous employment relationship with the contracting company - used when there's a transition from employee to contractor

3. Specific Industry Compliance: Additional declarations specific to certain industries (e.g., construction, financial services) - included when relevant to the specific sector

4. Conflict of Interest Declaration: Statement regarding any potential conflicts of interest - included when working with multiple clients in similar industries

5. Confidentiality Commitment: Additional confidentiality declarations - included when handling sensitive information

What schedules should be included in a Self Employed Declaration Form?

1. Schedule 1 - Services Description: Detailed description of services provided, including scope and any limitations

2. Schedule 2 - Equipment and Tools: List of own equipment and tools used in business operations

3. Appendix A - Supporting Documents: Checklist and copies of required supporting documents (e.g., business registration, insurance certificates)

4. Appendix B - Tax Status Evidence: Copies of relevant tax registration or filing evidence

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions


























Clauses
























Relevant Industries

Technology

Financial Services

Professional Services

Construction

Creative Industries

Education

Healthcare

Consulting

Real Estate

Media and Communications

E-commerce

Retail

Food and Beverage

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Finance

Procurement

Compliance

Operations

Project Management Office

Talent Acquisition

Risk Management

Vendor Management

Relevant Roles

Freelance Consultant

Independent Contractor

Self-Employed Professional

Sole Proprietor

Freelance Developer

Independent Creative Professional

Contract Trainer

Freelance Writer

Independent Financial Advisor

Self-Employed Tutor

Contract Project Manager

Independent Sales Representative

Freelance Designer

Independent Healthcare Professional

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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