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Removal Of Director Resolution

Removal Of Director Resolution Template for Hong Kong

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Key Requirements PROMPT example:

Removal Of Director Resolution

"I need a Removal of Director Resolution for our Hong Kong private limited company to document the voluntary retirement of our technical director, Mr. James Chen, effective March 31, 2025, with all standard provisions for an amicable departure."

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Document background
The Removal Of Director Resolution is a crucial corporate governance document used when a company needs to formally remove a director from their position. Under Hong Kong law, particularly the Companies Ordinance (Cap. 622), shareholders have the statutory right to remove directors through an ordinary resolution, regardless of any agreement between the director and the company. This document is typically required when there are governance changes, performance issues, restructuring, or compliance concerns that necessitate director removal. The resolution must include specific elements such as proper notice periods, voting records, and procedural compliance, and may be passed either at a general meeting or through written resolution. It forms part of the company's official records and may need to be filed with the Hong Kong Companies Registry.
Suggested Sections

1. Company Identification: Full legal name of the company, company number, and registered office address

2. Meeting Details: Date, time, location of the meeting, or specification that it's a written resolution

3. Attendance and Quorum: List of attendees and confirmation of meeting quorum (if applicable)

4. Resolution Title: Clear identification that this is a resolution for director removal

5. Director Information: Full name and details of the director being removed

6. Resolution Text: The formal resolution text for removing the director

7. Effective Date: Specification of when the removal takes effect

8. Statutory Declaration: Confirmation that proper notice has been given as required by Companies Ordinance

9. Certification: Authentication of the resolution by authorized signatories

Optional Sections

1. Recitals: Background information explaining the reasons for removal - used when context needs to be documented

2. Notice Confirmation: Confirmation of special notice given to director - required if removal is under Section 462 of Companies Ordinance

3. Director's Representations: Reference to any representations made by the director - included if director has submitted formal responses

4. Voting Results: Detailed breakdown of votes - required for listed companies or when specifically requested

5. Appointment of Replacement: Resolution for appointment of replacement director - included if immediate replacement is being made

Suggested Schedules

1. Notice of Meeting: Copy of the notice sent to shareholders/members

2. Special Notice: Copy of special notice given to the director being removed

3. Director's Representations: Written representations from the director (if any)

4. Voting Record: Detailed record of votes cast (if applicable)

5. Company Constitution Extract: Relevant sections of company's articles regarding director removal

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Financial Services

Banking

Insurance

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Technology

Retail

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Transportation

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Hospitality

Relevant Teams

Legal

Corporate Governance

Compliance

Board Secretariat

Corporate Affairs

Executive Office

Risk Management

Human Resources

Shareholder Relations

Relevant Roles

Chief Executive Officer

Company Secretary

Corporate Governance Officer

Board Chairman

Legal Counsel

Compliance Officer

Chief Legal Officer

Corporate Secretary

Director of Legal Affairs

Board Member

Managing Director

Chief Financial Officer

Head of Corporate Affairs

Governance Manager

Legal Director

Senior Corporate Counsel

Industries





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