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New Client Intake Form Template for Hong Kong

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Key Requirements PROMPT example:

New Client Intake Form

I need a New Client Intake Form for my Hong Kong-based financial advisory firm, compliant with current AML regulations and suitable for both individual and corporate clients, with extra emphasis on source of funds verification.

Document background
The New Client Intake Form is a crucial document used at the initiation of any new client relationship in Hong Kong. It serves as the primary tool for gathering essential information about prospective clients, whether individuals or corporations, and ensures compliance with Hong Kong's regulatory requirements, particularly the Personal Data (Privacy) Ordinance and Anti-Money Laundering regulations where applicable. This document typically includes sections for client identification, service requirements, authorized representatives, and necessary consents. It forms the foundation for client due diligence, risk assessment, and the establishment of professional relationships while maintaining compliance with local legal and regulatory frameworks.
Suggested Sections

1. Client Basic Information: Essential details including full legal name, contact information, and identification numbers

2. Business Details: For business clients: registration numbers, business type, and corporate structure

3. Service Requirements: Description of services needed and scope of engagement

4. Contact Persons: List of authorized representatives and their contact details

5. Financial Information: Basic financial details relevant to service provision

6. Data Privacy Notice: Statement on how personal data will be collected, used, and stored as per PDPO requirements

7. Declaration and Consent: Client's confirmation of information accuracy and consent to data usage

Optional Sections

1. AML Verification: Required for financial services or when dealing with regulated industries - includes source of funds and beneficial ownership information

2. Industry-Specific Requirements: Additional information required for specific industries (e.g., financial services, healthcare)

3. Group Structure: For corporate clients with complex organizational structures

4. Special Instructions: Any specific requirements or preferences for service delivery

5. Risk Assessment: For services requiring initial risk evaluation of the client

6. Professional Referral Information: Details of referring professional or organization if applicable

Suggested Schedules

1. Schedule A - Required Documents Checklist: List of supporting documents required for client verification

2. Schedule B - Fee Schedule: Standard fee structure and payment terms if applicable

3. Schedule C - Terms and Conditions: Standard terms of service and engagement conditions

4. Appendix 1 - Data Privacy Policy: Detailed privacy policy and data handling procedures

5. Appendix 2 - Service Scope Details: Detailed description of available services and their scope

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Relevant Industries

Legal Services

Financial Services

Accounting

Consulting

Healthcare

Real Estate

Insurance

Investment Management

Corporate Services

Professional Services

Banking

Tax Advisory

Relevant Teams

Compliance

Client Services

Business Development

Operations

Risk Management

Legal

Customer Support

Onboarding

Administration

Corporate Secretarial

Relevant Roles

Compliance Officer

Client Relationship Manager

Business Development Manager

Partner

Director

Operations Manager

Risk Manager

Account Manager

Onboarding Specialist

Legal Counsel

Company Secretary

Managing Director

Customer Service Representative

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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