The Job Contract Termination Letter is a crucial document used in Hong Kong employment relationships when formally ending employment contracts. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring proper documentation of the termination process. This document is essential whether the termination is due to resignation, dismissal, redundancy, or mutual agreement. It should include specific details about notice periods, final payments, statutory entitlements, and any post-employment obligations. The letter serves both as a formal record of termination and as a reference document for both parties regarding their rights and obligations during the termination process.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Reference to employment contract and formal notice of termination
4. Termination Details: Effective date of termination and notice period details
5. Final Payment Information: Details of salary, unused annual leave, and any statutory payments due
6. Company Property: Instructions regarding return of company property and equipment
7. Standard Closing: Professional closing paragraph, signature block, and company representative details
1. Garden Leave: Include when employee is required to serve notice period away from workplace
2. Post-Employment Restrictions: Reference to existing non-compete and confidentiality obligations
3. Severance Package: Include when offering additional compensation beyond statutory requirements
4. Handover Instructions: Include when specific handover of duties or projects is required
5. Reference Provision: Include when agreeing to provide employment references
6. Medical Benefits Extension: Include if continuing medical coverage post-termination
7. Release Agreement Reference: Include when termination is subject to signing a separate release agreement
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and statutory payments
2. Company Property Checklist: List of company items to be returned
3. Benefits Summary: Summary of benefit entitlements and cut-off dates
4. Handover Document: Template for documenting handover of responsibilities and ongoing projects
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Human Resources
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Corporate Secretarial
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Employee Relations
Administration
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HR Business Partner
Employee Relations Manager
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