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The Formal Claim Letter is a critical document in Hong Kong's legal and business landscape, serving as the initial formal step in pursuing a legal claim against another party. It is typically used when informal attempts to resolve a dispute have been unsuccessful or when immediate formal action is required. The document must comply with Hong Kong legal requirements and typically includes detailed information about the claim, supporting evidence, quantum of damages, and specific demands. A Formal Claim Letter often precedes litigation or alternative dispute resolution processes and can be crucial evidence in demonstrating attempts to resolve the dispute. The document is particularly important in Hong Kong's business environment, where formal written communications carry significant weight in legal proceedings and business relationships.

1. Sender Details: Full name, address, and contact information of the claiming party

2. Recipient Details: Full name, address of the party against whom the claim is made

3. Date: Date of the letter

4. Reference Line: Clear subject line identifying the matter

5. Claim Background: Brief factual background explaining the circumstances leading to the claim

6. Legal Basis: Clear statement of the legal basis for the claim

7. Quantum of Claim: Detailed breakdown of the amount claimed

8. Demand Statement: Clear statement of what is being demanded and by when

9. Without Prejudice Statement: Standard reservation of rights clause

10. Response Timeline: Clear deadline for response and consequences of non-response