Vendor Intake Form

Vendor Intake Form for the United Kingdom

Vendor Intake Form Template for England and Wales

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What is a Vendor Intake Form?

The Vendor Intake Form serves as a critical tool in supplier relationship management and compliance processes. This document, governed by the laws of England and Wales, is designed to capture comprehensive information about potential vendors before establishing a business relationship. It includes essential details such as company information, financial data, compliance certifications, and contact details. The form helps organizations maintain compliance with various regulatory requirements, including UK GDPR, anti-money laundering regulations, and industry-specific standards. The Vendor Intake Form is particularly important for risk assessment, due diligence, and establishing a standardized vendor onboarding process.

What sections should be included in a Vendor Intake Form?

1. Basic Vendor Information: Section capturing core company details including legal name, trading name, registration numbers, VAT details, and registered/trading addresses

2. Contact Information: Details of key contacts including primary contact, account manager, emergency contact, and billing contact

3. Financial Information: Banking details, payment terms, tax status, and financial year end information

4. Compliance & Certifications: Standard compliance information including insurance details, industry certifications, quality standards, and health & safety compliance

What sections are optional to include in a Vendor Intake Form?

1. Industry-Specific Requirements: Additional section for vendors in regulated industries, including specific licenses, certifications, and regulatory compliance details

2. International Trade Information: Section for international vendors covering import/export licenses, customs registration, and international tax identification

3. Sustainability Credentials: Optional section for organizations with ESG requirements, including environmental certifications, sustainability policies, and carbon reduction commitments

What schedules should be included in a Vendor Intake Form?

1. Required Documentation Pack: Core documents including certificate of incorporation, VAT registration certificate, insurance certificates, bank details confirmation, and data protection agreement

2. Optional Documentation Pack: Additional documents including quality certifications, industry-specific licenses, environmental certificates, modern slavery statement, and corporate social responsibility policy

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Vendor Intake Form?

What sections should be included in a Vendor Intake Form?

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What schedules should be included in a Vendor Intake Form?

Authors

Alex Denne

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