Quotation Invoice Template - England and Wales

Quotation Invoice for the United Kingdom

Quotation Invoice Template for England and Wales

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What is a Quotation Invoice?

The Quotation Invoice Template serves as a crucial business document in England and Wales, designed to streamline the process of providing price estimates while ensuring compliance with local regulations. This hybrid document type emerged from the need to efficiently transition from quotation to invoice stage in business transactions. It incorporates all essential elements required by UK law, including VAT requirements, company details, and payment terms. The template is particularly useful for businesses that need to provide detailed estimates while maintaining professional documentation standards and legal compliance. It can be customized for various industries while retaining core elements that satisfy statutory requirements.

What sections should be included in a Quotation Invoice?

1. Company Details: Legal company name, address, registration number, VAT number

2. Client Details: Client's name, address, and reference number

3. Quotation Reference: Unique quotation number and date

4. Description of Goods/Services: Detailed itemization of products/services being quoted

5. Pricing Breakdown: Unit prices, quantities, subtotals, VAT, and total amount

6. Payment Terms: Payment deadline and accepted payment methods

What sections are optional to include in a Quotation Invoice?

1. Delivery Terms: Shipping costs and delivery timeframes - use when physical goods are being supplied

2. Validity Period: Duration for which the quote remains valid - use for time-sensitive quotes

3. Terms and Conditions: Standard business terms - use for complex or high-value transactions

4. Cancellation Policy: Terms for cancelling the order - use when dealing with consumers or custom orders

What schedules should be included in a Quotation Invoice?

1. Detailed Specifications: Technical details or service specifications for complex products or services

2. Terms of Service: Full terms and conditions document for comprehensive quotes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Download a Standard Template

What is a Quotation Invoice?

What sections should be included in a Quotation Invoice?

What sections are optional to include in a Quotation Invoice?

What schedules should be included in a Quotation Invoice?

Authors

Alex Denne

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