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Pregnancy Risk Assessment Template for England and Wales

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Key Requirements PROMPT example:

Pregnancy Risk Assessment Template

Need a Pregnancy Risk Assessment Template for our manufacturing facility that specifically addresses chemical exposure and heavy machinery operation, to be implemented by March 2025 when we open our new production line.

Document background
The Pregnancy Risk Assessment Template is a crucial document required under English and Welsh health and safety legislation to protect pregnant employees and new mothers in the workplace. It must be completed as soon as an employee notifies their employer of their pregnancy and reviewed regularly throughout the pregnancy and upon return to work. The assessment covers physical, biological, and chemical hazards, working conditions, and necessary adjustments to ensure compliance with the Management of Health and Safety at Work Regulations 1999 and related legislation.
Suggested Sections

1. Employee Information: Basic details of the employee, including role, department, and line manager

2. Assessment Details: Date of assessment, stage of pregnancy, expected due date, and assessor information

3. Workplace Hazards Assessment: Systematic review of potential risks including physical, chemical, biological and environmental hazards

4. Control Measures: Existing and additional measures required to mitigate identified risks

5. Action Plan: Specific steps to be taken, with timelines and responsible persons

Optional Sections

1. Remote Working Assessment: Additional assessment section for employees who work from home regularly

2. Travel Requirements: Assessment of business travel risks and adaptations needed

3. Night Work Assessment: Specific assessment for employees working night shifts or irregular hours

Suggested Schedules

1. Risk Matrix: Standard template for evaluating likelihood and severity of identified risks

2. HSE Guidance Notes: Relevant extracts from Health and Safety Executive guidance for reference

3. Review Schedule: Timeline and triggers for periodic review of the risk assessment

4. Emergency Procedures: Specific procedures and contact information for pregnancy-related emergencies

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


























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Industries

Health and Safety at Work etc. Act 1974: Primary legislation establishing general duties for employers to ensure health, safety and welfare of employees

Management of Health and Safety at Work Regulations 1999: Key regulations containing specific requirements for risk assessments, with Regulation 16 specifically addressing pregnant workers and new mothers

Workplace (Health, Safety and Welfare) Regulations 1992: Regulations setting out requirements for workplace facilities and conditions that must be considered for pregnant workers

Equality Act 2010: Legislation providing protection against pregnancy and maternity discrimination and establishing duty to make reasonable adjustments

Employment Rights Act 1996: Act establishing rights relating to pregnancy and maternity leave, including protection against unfair dismissal

Display Screen Equipment Regulations 1992: Specific regulations governing computer work considerations for pregnant employees

Manual Handling Operations Regulations 1992: Regulations establishing restrictions on heavy lifting, particularly relevant for pregnant workers

Control of Substances Hazardous to Health Regulations 2002 (COSHH): Regulations ensuring protection from harmful substances that could affect pregnant workers or their unborn children

New and Expectant Mothers at Work Regulations: Specific guidance and regulations on workplace adjustments required for pregnant and new mothers

HSE Guidance: Health and Safety Executive's official guidance on protecting new and expectant mothers at work

ACAS Guidance: Advisory, Conciliation and Arbitration Service guidance on pregnancy rights and obligations in the workplace

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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