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Food Bank Risk Assessment Template for England and Wales

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Key Requirements PROMPT example:

Food Bank Risk Assessment Template

I need a Food Bank Risk Assessment Template for our new community food bank opening in March 2025, focusing specifically on volunteer safety and food handling procedures as we'll be working with around 50 volunteers and handling both ambient and chilled foods.

Document background
The Food Bank Risk Assessment Template is essential for organizations operating food banks in England and Wales to ensure compliance with legal requirements and maintain safe operations. This document helps organizations identify potential hazards, evaluate risks, and implement appropriate control measures in accordance with UK legislation. It covers various aspects including food safety, volunteer management, premises safety, and emergency procedures. The template is designed to be adaptable to different sizes of food bank operations while maintaining compliance with relevant regulations and best practices.
Suggested Sections

1. Purpose and Scope: Defines the purpose of the risk assessment and areas covered within the food bank operations

2. Facility Information: Details of the food bank premises including layout, facilities, and operational areas

3. Hazard Identification: Comprehensive list of potential hazards in food bank operations including food safety, manual handling, and workplace safety risks

4. Risk Evaluation Matrix: Framework for assessing likelihood and severity of identified risks with scoring criteria

5. Control Measures: Detailed existing and required measures to mitigate identified risks, including procedures and responsibilities

6. Emergency Procedures: Response protocols for various emergency scenarios including food safety incidents, accidents, and facility emergencies

Optional Sections

1. Volunteer-Specific Risks: Additional risk assessment considerations specific to volunteer workers and their activities

2. Transportation Assessment: Risk assessment for food collection, delivery operations, and vehicle safety measures

3. Special Dietary Requirements: Specific risk considerations for handling allergen-specific or dietary-restricted foods

Suggested Schedules

1. Schedule 1: Risk Assessment Forms: Blank templates for conducting regular risk assessments and reviews

2. Schedule 2: Incident Report Forms: Templates for recording safety incidents, near-misses, and follow-up actions

3. Schedule 3: Food Storage Temperature Logs: Templates for recording and monitoring storage temperature checks

4. Schedule 4: Training Records Template: Documentation templates for recording staff/volunteer safety training completion

5. Schedule 5: Emergency Contact List: Template for maintaining emergency contacts and response procedures

6. Schedule 6: Facility Floor Plans: Template for facility layout documentation marking emergency exits, safety equipment, and critical areas

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Industries

Health and Safety at Work etc. Act 1974: Primary legislation governing workplace health and safety in the UK, setting out the general duties employers have towards employees and members of the public

Management of Health and Safety at Work Regulations 1999: Requires employers to assess and manage risks to their employees and others arising from work activities

Food Safety Act 1990: Main framework for food safety and consumer protection legislation in Great Britain, ensuring food is safe for consumption and complies with safety requirements

Food Safety and Hygiene (England) Regulations 2013: Detailed requirements for food hygiene, including temperature controls, facilities requirements, and staff training

General Food Law Regulation (EC) 178/2002: Establishes general principles and requirements of food law, including food safety procedures and traceability requirements

Manual Handling Operations Regulations 1992: Covers the moving of items by lifting, lowering, carrying, pushing or pulling, particularly relevant for food bank storage and distribution

UK General Data Protection Regulation (UK GDPR): Regulates the processing of personal data, relevant for handling information about food bank users and volunteers

Employers' Liability (Compulsory Insurance) Act 1969: Requires employers to maintain insurance to cover potential workplace injuries and illnesses

Regulatory Reform (Fire Safety) Order 2005: Sets out fire safety requirements for premises, including risk assessments and preventative measures

Environmental Protection Act 1990: Covers waste management and environmental protection requirements, including duty of care for waste disposal

Food Information Regulations 2014: Governs food labeling and information provided to consumers, including allergen information

Safeguarding Vulnerable Groups Act 2006: Provides the legislative framework for the vetting and barring scheme for people who work with vulnerable groups

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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