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Personal Data Collection Agreement Template for England and Wales

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Key Requirements PROMPT example:

Personal Data Collection Agreement

"I need a Personal Data Collection Agreement for my healthcare tech startup based in London, which will be collecting patient data from three NHS hospitals and processing it for research purposes starting March 2025."

Document background
The Personal Data Collection Agreement serves as a crucial document for organizations collecting and processing personal data in England and Wales. With increasing data protection regulations and privacy concerns, this agreement ensures compliance with UK GDPR, the Data Protection Act 2018, and other relevant legislation. It provides clear guidelines on data collection purposes, processing limitations, security measures, and parties' obligations. This document is essential for establishing trust between data controllers and processors while maintaining legal compliance and protecting data subjects' rights.
Suggested Sections

1. Parties: Identification of data controller and data processor/collector

2. Background: Context and purpose of the data collection activities

3. Definitions: Key terms used throughout the agreement including definitions from UK GDPR and Data Protection Act 2018

4. Scope of Data Collection: Types of personal data to be collected and processing purposes

5. Data Protection Obligations: Compliance with UK GDPR principles and obligations

6. Security Measures: Technical and organizational measures for data protection

7. Data Subject Rights: Procedures for handling data subject requests and ensuring compliance with individual rights

8. Breach Notification: Procedures for reporting and handling data breaches

9. Term and Termination: Duration of the agreement and termination provisions

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the UK, including appropriate safeguards and transfer mechanisms

2. Sub-processing: Terms and conditions for engaging sub-processors, including approval requirements and liability

3. Special Categories of Data: Additional safeguards and requirements for processing sensitive personal data under Article 9 of UK GDPR

Suggested Schedules

1. Schedule 1 - Description of Processing Activities: Detailed description of all processing activities covered by the agreement

2. Schedule 2 - Technical and Organizational Measures: Detailed security measures implemented to protect personal data

3. Schedule 3 - Approved Sub-processors: List of approved sub-processors and their processing activities

4. Schedule 4 - Data Transfer Mechanisms: Details of international transfer safeguards and appropriate mechanisms used

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions































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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR: The UK General Data Protection Regulation - the primary legislation governing personal data processing in the UK post-Brexit, setting out core principles for data protection and individual rights

DPA 2018: The Data Protection Act 2018 - supplements the UK GDPR and provides specific data protection requirements for UK organizations

PECR 2003: Privacy and Electronic Communications Regulations 2003 - specific rules for electronic communications, cookies, and direct marketing

Human Rights Act 1998: Incorporates European Convention rights into UK law, particularly Article 8 regarding the right to privacy and family life

Freedom of Information Act 2000: Relevant when one party is a public authority, governing public access to information held by public authorities

Common Law Duty of Confidentiality: Legal principle requiring information shared in confidence to be protected and not disclosed without permission

ICO Guidance: Guidelines and codes of practice issued by the Information Commissioner's Office, the UK's data protection regulator

EDPB Guidelines: European Data Protection Board guidelines which, while not binding post-Brexit, remain influential in UK data protection practice

Data Protection Principles: Core principles under UK GDPR including lawfulness, fairness, transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity, and confidentiality

Lawful Bases: Legal grounds for processing personal data under UK GDPR including consent, contract, legal obligation, vital interests, public task, and legitimate interests

Data Subject Rights: Individual rights including access, rectification, erasure, restriction, portability, and objection to processing

International Transfer Rules: Requirements for transferring personal data outside the UK, including adequacy decisions and appropriate safeguards

Security Requirements: Technical and organizational measures required to ensure appropriate security of personal data

Breach Notification: Obligations to report personal data breaches to the ICO and affected individuals within specified timeframes

Record Keeping: Requirements to maintain records of processing activities and demonstrate compliance with data protection principles

DPIA Requirements: Data Protection Impact Assessment obligations for high-risk processing activities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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