The Disciplinary Action Form is a crucial document in UK employment practice, designed to ensure fair and transparent handling of workplace disciplinary issues. This document is used when formal disciplinary action is required following misconduct, poor performance, or violation of company policies. It must comply with English and Welsh employment law, including the Employment Rights Act 1996 and ACAS guidelines. The form documents the specific incident or behavior, the disciplinary measure taken, required improvements, and timeline for review, serving as both a formal record and a communication tool between employer and employee.
Disciplinary Action Form for the United Kingdom
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Key Requirements PROMPT example:
Disciplinary Action Form
"I need a Disciplinary Action Form for a retail employee who has had multiple instances of tardiness, including documentation of previous verbal warnings and a clear timeline for improvement over the next three months starting January 2025."
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1. Employee Information: Full name, employee ID, position, department, and other relevant employee details
2. Incident Details: Date, time, location, and detailed description of the incident or behavior leading to disciplinary action
3. Rule Violation: Specific company policy, rule or regulation that was violated, with reference to relevant policy documents
4. Previous Warnings: Documentation of any prior disciplinary actions or warnings issued to the employee
5. Action Taken: Details of the specific disciplinary measure being implemented, including justification
6. Improvement Required: Clear statement of expected behavior changes or performance improvements required
7. Timeline: Specified timeframe for improvement and scheduled review date
8. Signatures: Space for required signatures including employee, manager, HR representative, and witnesses
1. Investigation Summary: Detailed summary of the investigation process and findings for complex cases requiring formal investigation
2. Support Measures: Description of additional training, mentoring, or support measures being offered to assist improvement
3. Union Representative Details: Information regarding union involvement and representation when applicable
1. Evidence Documentation: Copies and details of all relevant evidence supporting the disciplinary action
2. Witness Statements: Written statements from witnesses or other involved parties
3. Relevant Company Policies: Copies of specific company policies and procedures that were violated
4. Meeting Records: Detailed notes and minutes from disciplinary meetings or hearings
5. Previous Warning Documentation: Copies of any previous disciplinary actions or warning letters issued to the employee
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