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Complaint To Hospital Letter Template for England and Wales

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Key Requirements PROMPT example:

Complaint To Hospital Letter Template

I need a Complaint To Hospital Letter Template to raise concerns about a delayed cancer diagnosis at St Mary's Hospital in January 2025, focusing specifically on the failure to schedule timely follow-up appointments and requesting a formal investigation.

Document background
The Complaint To Hospital Letter Template is a essential tool for patients or their representatives in England and Wales who need to raise formal concerns about hospital care or services. It ensures compliance with the NHS Complaints Procedure and related regulations while providing a clear structure for presenting grievances. The template helps users include all necessary information, from personal details to specific incident descriptions, desired outcomes, and any supporting evidence. It's designed to facilitate efficient handling of complaints within the mandatory NHS timeframes and can be used for both NHS and private healthcare providers.
Suggested Sections

1. Personal Details: Patient's full name, address, contact information, date of birth, and NHS number if known

2. Incident Details: Specific date, time, location, and department where the incident or care was received

3. Nature of Complaint: Clear and detailed description of what went wrong, including names of staff members involved if known

4. Previous Communications: Details of any previous contact about this issue, including dates and reference numbers

5. Desired Outcome: Clear statement of what you would like to happen as a result of your complaint

Optional Sections

1. Witness Information: Details of any individuals who witnessed the incident, including their contact information if available

2. Supporting Documentation Reference: List and description of any documents attached to support the complaint

3. Power of Attorney Declaration: Details and declaration of authority to act on patient's behalf, if complaint is made by someone other than the patient

Suggested Schedules

1. Medical Records: Copies of relevant medical documentation and records

2. Previous Correspondence: Copies of any previous letters, emails, or communications regarding the issue

3. Supporting Evidence: Any additional evidence such as photographs, witness statements, or other relevant documentation

4. Authorization Documents: Power of Attorney documentation or authorization forms if acting on behalf of the patient

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Industries

National Health Service Act 2006: Primary legislation governing the structure and functioning of the NHS in England and Wales, providing the legal framework for healthcare services and patient rights

Health and Social Care Act 2012: Key legislation that reformed the NHS, establishing new structures and responsibilities for healthcare provision and regulation

Data Protection Act 2018 and UK GDPR: Legislation governing how personal health data must be handled, processed, and protected within healthcare settings

Equality Act 2010: Ensures non-discrimination in healthcare provision and complaints handling based on protected characteristics

Human Rights Act 1998: Protects fundamental rights relevant to healthcare, including right to life, privacy, and freedom from degrading treatment

NHS Complaints Regulations 2009: Specific regulations governing how NHS organizations must handle and respond to complaints, including timeframes and procedures

NHS Constitution: Sets out rights and responsibilities of patients, public and staff in the NHS, including the right to complain and have complaints properly investigated

Care Quality Commission Regulations 2009: Establishes standards for healthcare providers and requirements for registration with the Care Quality Commission

12-Month Complaint Time Limit: Statutory time limit requiring complaints to be made within 12 months of the incident or when the complainant becomes aware of the issue

3-Day Acknowledgment Requirement: Mandatory requirement for NHS organizations to acknowledge receipt of complaints within 3 working days

6-Month Response Timeline: Maximum timeframe within which NHS organizations must provide a full response to complaints

GMC Guidance: Professional standards and guidance set by the General Medical Council for doctors' conduct and practice

NMC Standards: Professional standards established by the Nursing and Midwifery Council for nurses and midwives

HCPC Requirements: Standards set by the Healthcare Professional Council for various healthcare professionals

PHSO Principles: Guidelines established by the Parliamentary and Health Service Ombudsman for complaint handling and resolution

NHS England Complaints Policy: Detailed policy framework for handling complaints within NHS England services

NHS Improvement Guidance: Best practice guidance for healthcare providers on service improvement and complaint handling

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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