The Letter of Intent for Permanent Position is commonly used in German business practice as a preliminary step before finalizing a formal employment contract. It serves to document the mutual intention to enter into an employment relationship and outlines the fundamental terms that will be included in the final contract. This document is particularly relevant when there is a time gap between initial agreement and formal contract signing, often due to pending conditions such as reference checks, medical examinations, or works council consultations. While not as detailed as the final employment contract, it must still comply with German employment law requirements and creates certain legal obligations for both parties. The letter typically includes essential information about the position, compensation, benefits, and any conditions that need to be fulfilled before employment commences.
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1. Company Letterhead and Date: Official company letterhead including company details, address, and date of the letter
2. Candidate Information: Full name and address of the prospective employee
3. Subject Line: Clear indication that this is a Letter of Intent for permanent employment
4. Position Details: Specific job title, department, and reporting relationship
5. Employment Terms: Key terms including proposed start date, working hours, workplace location, and basic salary
6. Basic Benefits Package: Overview of standard benefits included with the position
7. Next Steps: Timeline and process for moving forward, including any conditions precedent
8. Validity Period: Duration for which the offer remains valid
9. Confidentiality Statement: Statement regarding the confidential nature of the letter and its terms
10. Signature Block: Space for company representative's signature and candidate's acknowledgment
1. Probationary Period: Include when the company wishes to specify a probationary period (typically 6 months in Germany)
2. Relocation Support: Include when offering relocation assistance or support for international candidates
3. Variable Compensation: Include when offering bonus schemes, commission, or other variable pay elements
4. Special Arrangements: Include when offering specific working arrangements like remote work or flexible hours
5. Educational Support: Include when offering further education or professional development opportunities
6. Works Council Reference: Include when the position falls under works council co-determination
7. Pre-Employment Conditions: Include when there are specific requirements like background checks or medical examinations
1. Basic Benefits Overview: Detailed list of standard benefits and insurance coverage
2. Job Description: Detailed description of the role, responsibilities, and requirements
3. Compensation Structure: Breakdown of salary components and any variable compensation elements
4. Required Documents Checklist: List of documents needed for formal employment contract and onboarding
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