This Self-Billing Agreement is designed for use in Canadian business relationships where the customer agrees to generate invoices on behalf of the supplier, typically in situations involving regular or high-volume transactions. The document establishes the legal framework for self-billing arrangements, ensuring compliance with Canadian tax regulations, particularly the Excise Tax Act and provincial tax requirements. It details the processes for invoice generation, specifies payment terms, outlines record-keeping obligations, and addresses tax compliance requirements. This agreement is particularly valuable in industries with complex supply chains or where operational efficiency can be gained through centralized billing processes. The document includes comprehensive provisions for both parties' obligations, dispute resolution mechanisms, and audit requirements, while ensuring alignment with Canadian federal and provincial regulatory requirements.
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1. Parties: Identification of the supplier and customer entering into the self-billing agreement
2. Background: Context of the agreement and explanation of the self-billing arrangement
3. Definitions: Key terms used throughout the agreement including 'Self-Bill Invoice', 'GST/HST', 'Services', etc.
4. Self-Billing Process: Detailed description of how the self-billing mechanism will operate
5. Tax Compliance: Obligations regarding GST/HST and other applicable taxes
6. Supplier Obligations: Supplier's responsibilities including provision of information and compliance requirements
7. Customer Obligations: Customer's responsibilities in generating accurate self-bill invoices and making payments
8. Invoice Requirements: Mandatory content and format of self-bill invoices
9. Payment Terms: Timeline and method of payments, including currency and payment details
10. Record Keeping: Requirements for maintaining records of self-bill invoices and supporting documents
11. Term and Termination: Duration of the agreement and circumstances for termination
12. General Provisions: Standard legal clauses including governing law, notices, and amendments
1. Electronic Systems: Details of electronic systems used for self-billing when the process is automated
2. Dispute Resolution: Specific procedures for resolving disputes about invoices or payments
3. Service Level Agreement: Performance standards for the self-billing process when specific service levels are required
4. Audit Rights: Rights and procedures for auditing the self-billing process when enhanced oversight is needed
5. International Transactions: Additional provisions for cross-border transactions if applicable
6. Credit Notes: Procedures for handling adjustments and credits when regular adjustments are expected
1. Schedule A - Pricing Schedule: Detailed pricing information, rates, and calculation methods
2. Schedule B - Invoice Template: Approved format and content requirements for self-bill invoices
3. Schedule C - Contact Details: Key contacts for both parties for operational and emergency matters
4. Schedule D - Service Description: Detailed description of services/goods covered by the self-billing arrangement
5. Appendix 1 - Tax Registration Details: GST/HST registration numbers and tax-related information
6. Appendix 2 - System Specifications: Technical requirements and specifications for electronic self-billing systems
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Logistics and Transportation
Professional Services
Energy and Utilities
Mining and Resources
Agriculture
Automotive
Technology Services
Relevant Teams
Finance
Procurement
Legal
Tax
Accounts Payable
Accounts Receivable
Treasury
Commercial
Operations
Compliance
Relevant Roles
Finance Director
Tax Manager
Procurement Manager
Accounts Payable Manager
Financial Controller
Supply Chain Manager
Commercial Director
Chief Financial Officer
Accounts Receivable Manager
Treasury Manager
Legal Counsel
Compliance Officer
Operations Manager
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