The Time and Materials Invoice is essential for businesses operating in Canada that provide services and materials on a variable cost basis. This document type is particularly relevant when the exact scope of work cannot be predetermined, and billing is based on actual time spent and materials consumed. The invoice must comply with Canadian federal and provincial tax regulations, including GST/HST requirements, and should include all mandatory elements such as tax registration numbers, detailed time logs, and itemized material costs. Time and Materials Invoices are commonly used in project-based industries, consulting services, and construction work, where costs can vary based on actual execution. The document serves multiple purposes: it acts as a formal request for payment, provides detailed cost transparency to clients, and maintains compliance with Canadian tax and business regulations.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Invoice Header: Company information, logo, invoice number, date, and GST/HST registration number
2. Client Information: Full legal name and address of the client, including any specific billing references or PO numbers
3. Service Period: Clear statement of the billing period covered by the invoice
4. Time Charges: Detailed breakdown of hours worked, including dates, personnel, hourly rates, and descriptions of work performed
5. Material Charges: Itemized list of materials used, including quantities, unit prices, and descriptions
6. Subtotals: Separate subtotals for time charges and material charges
7. Tax Calculations: Detailed breakdown of applicable taxes (GST/HST/PST) with registration numbers
8. Total Amount Due: Final total including all charges and taxes
9. Payment Terms: Due date, accepted payment methods, and any late payment penalties
10. Additional Notes: Any specific terms, conditions, or notes regarding the charges
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Code: Include when billing is associated with specific client project codes or cost centers
3. Progress Summary: Optional section showing project progress or milestone completion status when relevant
4. Discount Applied: Include when any special discounts or credits are being applied to the invoice
5. Currency Exchange: Include when billing in multiple currencies or when exchange rates need to be specified
6. Previous Balance: Include when there are carrying balances from previous invoices
1. Time Sheet Details: Detailed breakdown of time entries, including daily logs and activity descriptions
2. Material Receipt Documentation: Copies or details of receipts for materials charged
3. Rate Card: Schedule showing agreed-upon rates for different personnel levels or service categories
4. Change Order References: List of approved change orders affecting billing rates or scope
5. Supporting Documentation: Any additional backup documentation required by the client
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
IT Consulting
Engineering Services
Management Consulting
Professional Services
Software Development
Industrial Services
Architectural Services
Environmental Services
Technical Consulting
Research and Development
Maintenance Services
Relevant Teams
Finance
Accounting
Operations
Project Management
Legal
Tax
Procurement
Client Services
Business Development
Administration
Relevant Roles
Project Manager
Financial Controller
Accountant
Billing Coordinator
Accounts Receivable Specialist
Contract Administrator
Finance Manager
Project Coordinator
Business Development Manager
Operations Manager
Tax Specialist
Procurement Manager
Account Manager
CFO
Billing Manager
Find the exact document you need
Invoice Statement
A Canadian-compliant commercial document detailing a transaction between parties, including required tax elements and payment terms under federal and provincial regulations.
find out more
Vehicle Sale Invoice
A legal document used in Canadian jurisdictions to record and formalize the sale of a motor vehicle, serving as both a receipt and contract while ensuring regulatory compliance.
find out more
Two Part Invoice Form
Canadian-compliant Two Part Invoice Form providing merchant and customer copies with comprehensive transaction details and tax information.
find out more
Small Business Receipt
A Canadian-compliant business transaction document that records purchase details and tax information, serving as both proof of purchase and official business record.
find out more
Special Services At Home Invoice Form
An Ontario, Canada-based invoice form used to claim payment for services provided under the Special Services At Home program supporting children with disabilities and their families.
find out more
Simple Tax Invoice
A standardized Canadian tax invoice document that complies with CRA requirements, detailing transaction information and tax calculations for business-to-business or business-to-consumer sales.
find out more
Copy And Paste Invoice
A Canadian-compliant copy-and-paste invoice template incorporating all required tax and business elements for use in Canadian business transactions.
find out more
Tax Preparation Invoice
A Canadian-compliant billing document for tax preparation services that details services rendered, fees charged, and includes required GST/HST components.
find out more
Home Improvement Invoice
A Canadian-compliant billing document for home improvement services that details costs, materials, and labor while meeting provincial and federal regulatory requirements.
find out more
Receipt For Work Done
A Canadian-compliant receipt documenting completed work and payment, serving as official proof of service delivery and payment received.
find out more
Tow Truck Invoice
A Canadian-compliant invoice document for towing services that records service details, charges, and customer information while meeting federal and provincial regulatory requirements.
find out more
Selling Invoice
A Canadian-compliant commercial document recording sales transactions and requesting payment, conforming to federal and provincial tax requirements.
find out more
Receipt For Cash Payment
A Canadian-compliant document acknowledging receipt of cash payment, serving as legal proof of transaction and meeting tax documentation requirements.
find out more
Business Invoice Form
A standardized Canadian commercial document for requesting payment for goods or services, compliant with federal and provincial tax regulations.
find out more
Bill Books
A Canadian-law governed agreement establishing standards and procedures for managing organizational bill books, ensuring compliance with federal and provincial regulations.
find out more
Auto Repair Invoice
A Canadian-compliant document detailing automotive repairs, services, costs, and related information, serving as both a financial record and legal proof of work completed.
find out more
Small Engine Repair Invoice
A Canadian-compliant billing document detailing small engine repair services, parts, labor costs, and applicable taxes, used for business and consumer transactions.
find out more
Shipping Receipt
A Canadian-compliant document acknowledging receipt of goods for transportation, serving as evidence of the contract of carriage and documenting shipment details.
find out more
Simple Rent Receipt
A Canadian-compliant document acknowledging rent payment from tenant to landlord, used for payment records and tax purposes in accordance with federal and provincial regulations.
find out more
Plumbing Invoice
A Canadian-compliant billing document for plumbing services that details work performed, materials used, and costs while meeting federal and provincial regulatory requirements.
find out more
Professional Services Invoice
A Canadian-compliant billing document for professional services that includes service details, tax calculations, and payment terms in accordance with federal and provincial requirements.
find out more
One Off Invoice
A Canadian-compliant billing document for one-time transactions, including required business and tax information as per federal and provincial regulations.
find out more
Invoice Refund
A Canadian-compliant document that formally records and processes the return of funds from a previous invoice, including tax adjustments and payment details.
find out more
Car Proforma Invoice
A Canadian-compliant preliminary vehicle sales document detailing specifications, pricing, and terms for a proposed vehicle purchase, incorporating federal and provincial requirements.
find out more
Invoice Legal Document
A legally compliant Canadian invoice document that meets federal and provincial requirements for commercial transactions and tax reporting.
find out more
Gas Invoice
A Canadian-compliant utility billing document detailing natural gas consumption, charges, and payment requirements in accordance with federal and provincial regulations.
find out more
Per Diem Invoice
A Canadian-compliant invoice template for billing daily rate professional services, incorporating federal and provincial tax requirements.
find out more
Item Invoice
A Canadian-compliant commercial document detailing itemized sales of goods or services, including required tax and transaction information.
find out more
Grant Invoice
A Canadian-compliant invoice document used to request payment for approved grant funding, incorporating necessary tax and regulatory requirements.
find out more
Water Invoice
A Canadian-compliant billing document for water consumption and related services, incorporating regulatory requirements and detailed usage information.
find out more
Refrigeration Invoice
A Canadian-compliant billing document for refrigeration services, including parts, labor, and regulated refrigerant handling details, meeting federal and provincial requirements.
find out more
Open Source Invoice
A Canadian-compliant invoice template for open source software and services, incorporating GST/HST requirements and open source licensing elements.
find out more
Travel Expenses Invoice
A Canadian-compliant travel expenses invoice template for business travel reimbursement, incorporating federal and provincial tax requirements.
find out more
Line Item Invoice
A Canadian-compliant detailed invoice document that itemizes products or services, including costs, tax calculations, and payment terms.
find out more
Home Repair Invoice
A Canadian-compliant billing document for home repair services that includes detailed cost breakdowns, tax calculations, and contractor information.
find out more
Parts And Labor Invoice
A Canadian-compliant billing document that itemizes both physical components and service work performed, including parts and labor charges with applicable taxes.
find out more
Cab Receipt
A Canadian-compliant taxi service receipt documenting transportation services, payment, and tax information in accordance with federal, provincial, and municipal regulations.
find out more
Masonry Invoice
A Canadian-compliant billing document for masonry services, including work details, costs, and required legal provisions.
find out more
Time And Material Invoice
A Canadian-compliant invoice document that details time spent on services and materials used, including labor rates, material costs, and applicable GST/HST charges.
find out more
Tradesman Invoice
A Canadian-compliant billing document used by tradespeople to request payment for services and materials, incorporating federal and provincial tax requirements.
find out more
Credit Card Invoice
A Canadian-compliant monthly statement detailing credit card transactions, charges, and payment requirements, issued in accordance with federal and provincial financial regulations.
find out more
Bill Pay
A Canadian-law governed agreement establishing terms and conditions for bill payment services between financial institutions and customers.
find out more
Chiropractic Invoice
A Canadian-compliant billing document for chiropractic services that meets provincial healthcare and federal tax requirements.
find out more
Consulting Bill
A Canadian-compliant invoice document for requesting payment for consulting services rendered, including tax calculations and payment terms in accordance with federal and provincial requirements.
find out more
Mechanic Receipt
A Canadian-compliant document recording automotive repair services, parts, costs, and payment details, meeting federal and provincial requirements for service documentation and taxation.
find out more
Official Receipt Price
A Canadian-compliant official receipt document that records transaction details, pricing, and tax information in accordance with federal and provincial requirements.
find out more
Invoice Cover Sheet
A Canadian-compliant internal control document used to process and track supplier invoices through the accounts payable system, ensuring proper approvals and accounting classifications.
find out more
Balance Invoice
A Canadian-compliant financial document requesting payment for outstanding balances, incorporating federal and provincial tax requirements.
find out more
Clean Invoice
A standardized Canadian commercial document that clearly states amounts owed for goods or services, complying with federal and provincial tax regulations.
find out more
Auto Parts Receipt
A Canadian-compliant receipt document for automotive parts transactions, including purchase details, tax information, and warranty terms.
find out more
Invoice Approval
A Canadian-compliant framework document establishing invoice approval processes, authority levels, and control mechanisms for organizational financial transactions.
find out more
Project Invoice
A Canadian-compliant billing document for project-related work, including project details, costs, and applicable federal/provincial tax requirements.
find out more
Mileage Invoice
A Canadian-compliant document for claiming business mileage reimbursement, following CRA guidelines and including detailed journey information and calculations.
find out more
Real Estate Photography Invoice
A Canadian-compliant invoice template for real estate photography services, including service details, costs, and usage rights.
find out more
Late Payment Invoice
A Canadian jurisdiction document formally notifying debtors of overdue payments, including original amounts, interest charges, and payment demands in compliance with federal and provincial regulations.
find out more
Equipment Invoice
A Canadian-compliant equipment invoice document for commercial equipment sales, incorporating federal and provincial requirements for taxation and commercial transactions.
find out more
Heating And Cooling Invoice
A Canadian-compliant billing document for HVAC services, detailing parts, labor, and tax calculations while meeting federal and provincial regulatory requirements.
find out more
Roof Invoice
A Canadian-compliant billing document for roofing services, detailing materials, labor, and costs while meeting federal and provincial regulatory requirements.
find out more
Bid Invoice
A Canadian-compliant document combining a formal bid submission with a pre-formatted invoice, including tax calculations and payment terms in accordance with Canadian federal and provincial requirements.
find out more
Overdue Invoice
A formal payment demand document for overdue invoices under Canadian jurisdiction, including payment details and legal compliance requirements.
find out more
Invoice Agreement
A Canadian legal agreement establishing billing and payment terms between parties, including invoice requirements and compliance with federal/provincial regulations.
find out more
Expense Invoice
A Canadian-compliant document for claiming business expense reimbursements, incorporating federal and provincial tax requirements.
find out more
Towing Invoice
A Canadian-compliant invoice document for vehicle towing services that records service details, charges, and meets federal and provincial regulatory requirements.
find out more
Labor Invoice
A Canadian-compliant billing document for labor or professional services, including all required tax and regulatory elements for proper payment processing.
find out more
Daycare Invoice
A Canadian-compliant billing document for childcare services that meets federal and provincial requirements for tax and regulatory purposes.
find out more
Contractor Invoice
A Canadian-compliant billing document used by contractors to request payment for services rendered, including required tax and business information.
find out more
Commercial Invoice
A Canadian commercial invoice documenting business transactions, compliant with federal and provincial tax requirements, serving as proof of sale and customs documentation where applicable.
find out more
Work Order Invoice
A Canadian-compliant document that combines work order details with invoice elements, serving as both a record of completed work and a formal request for payment.
find out more
Travel Invoice
A Canadian-compliant document detailing travel services, costs, and applicable taxes, meeting federal and provincial regulatory requirements for travel service documentation.
find out more
Timesheet Invoice
A Canadian-compliant billing document that combines detailed time tracking with invoice elements, meeting CRA requirements for business documentation.
find out more
Warehouse Invoice
A Canadian-compliant commercial document detailing charges for warehouse storage and related services, including applicable federal and provincial tax requirements.
find out more
Therapy Receipt
A Canadian-compliant documentation of payment for therapeutic services, meeting federal and provincial requirements for tax, insurance, and healthcare record-keeping purposes.
find out more
Vendor Invoice
A Canadian-compliant commercial document issued by vendors to customers, detailing goods/services provided and payment required, including mandatory tax elements.
find out more
Taxi Invoice
A Canadian-compliant taxi service invoice documenting journey details, fares, and tax information in accordance with federal and provincial regulations.
find out more
Supplier Invoice
A Canadian-compliant commercial document issued by suppliers to customers, detailing goods/services provided and requesting payment while meeting federal and provincial tax requirements.
find out more
Truck Repair Invoice
A Canadian-compliant invoice document detailing truck repair services, parts, and labor charges, meeting federal and provincial regulatory requirements.
find out more
Travel Receipt
A Canadian-compliant travel receipt documenting travel-related purchases and services, including transaction details and tax information as required by federal and provincial regulations.
find out more
Statement Of Outstanding Invoices
A Canadian-compliant formal document summarizing unpaid invoices and amounts due, including detailed payment information and applicable tax considerations.
find out more
Snow Plow Invoice
A Canadian-compliant invoice template for snow plowing and winter maintenance services, including GST/HST and service itemization.
find out more
Short Invoice
A concise, Canadian-compliant invoice template for requesting payment for goods or services, including all required tax and business elements under Canadian law.
find out more
Shipping Invoice
A Canadian commercial document detailing shipping services and charges, compliant with federal and provincial regulations for transportation and taxation.
find out more
Self Employed Electrician Invoice
A Canadian-compliant invoice template for self-employed electricians, meeting CRA and provincial electrical contracting requirements.
find out more
Self Billing Agreement
A Canadian-law governed agreement establishing a self-billing arrangement where the customer generates invoices on behalf of the supplier, ensuring compliance with tax regulations and defining mutual obligations.
find out more
Sales Receipt
A Canadian-compliant document that records a sales transaction, including purchase details, pricing, and applicable taxes (GST/HST/PST).
find out more
Rental Billing Statement
A Canadian-compliant financial document detailing all charges, credits, and payment information for rental properties, meeting provincial and federal requirements for rental billing documentation.
find out more
Rent Invoice
A Canadian-compliant billing document for rental payments, meeting provincial tenancy laws and federal tax requirements.
find out more
Return Invoice
A Canadian-compliant document that formally records and processes the return of goods or services, including tax adjustments and refund details.
find out more
Remittance Invoice
A Canadian-compliant invoice document that details payment information and instructions for goods or services, including required tax elements and remittance details.
find out more
Reimbursement Invoice
A Canadian-compliant invoice document used to request reimbursement for business expenses, including tax calculations and payment details.
find out more
Real Estate Invoice
A Canadian-compliant invoice document for real estate services and transactions, including necessary tax and regulatory elements.
find out more
Quotation Invoice
A Canadian business document that provides detailed pricing and terms for products or services, combining elements of both a quote and invoice while adhering to federal and provincial regulations.
find out more
Purchase Order Invoice
A Canadian commercial document that combines purchase order and invoice elements, complying with federal and provincial requirements for recording sales and tax information.
find out more
Printable Cash Receipt
A Canadian-compliant transaction record providing proof of purchase and payment, meeting federal and provincial requirements for tax reporting and consumer protection.
find out more
Photography Invoice
A Canadian-compliant billing document for photography services that includes service details, pricing, payment terms, and image usage rights, conforming to federal and provincial requirements.
find out more
Pest Control Invoice
A Canadian-compliant billing document for pest control services that includes service details, safety information, and payment terms in accordance with federal and provincial regulations.
find out more
Partial Payment Receipt
A Canadian legal document acknowledging partial payment of a debt while preserving the creditor's right to collect the remaining balance.
find out more
Painting Invoice
A Canadian-compliant billing document for painting services that includes detailed cost breakdown, tax calculations, and payment terms.
find out more
Payslip Invoice
A Canadian-compliant payslip invoice detailing employee earnings, statutory deductions, and net pay calculations for a specific pay period.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)