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Rolling Fixed Term Contract for Canada

Rolling Fixed Term Contract Template for Canada

This employment agreement template is designed for use in Canadian jurisdictions, structured as a rolling fixed-term contract that automatically renews for subsequent terms unless notice of non-renewal is provided. The document incorporates essential provisions to comply with both federal and provincial employment standards, including specific terms for renewal periods, notice requirements, and termination provisions. It is carefully drafted to balance the employer's need for flexibility with employee protection, while addressing the particular requirements of Canadian employment law regarding fixed-term arrangements and their potential conversion to indefinite employment.

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What is a Rolling Fixed Term Contract?

This document template serves as a comprehensive employment agreement for Rolling Fixed Term Contracts within Canadian jurisdictions. It is particularly suited for situations where employment is tied to specific project cycles, grant funding periods, or recurring seasonal work, offering both parties the security of continued employment with built-in review periods. The agreement includes provisions for automatic renewal, clear termination terms, and protection mechanisms that comply with Canadian employment standards at both federal and provincial levels. It is designed to address the common issue of fixed-term contracts potentially being deemed indefinite employment under Canadian law, while providing clear frameworks for compensation, benefits, duties, and renewal conditions. The document is especially valuable for organizations requiring regular review periods for employment arrangements or operating under cyclical funding models.

What sections should be included in a Rolling Fixed Term Contract?

1. Parties: Identification of the employer and employee, including full legal names and addresses

2. Background: Context of the employment relationship and purpose of the rolling fixed-term arrangement

3. Definitions: Key terms used throughout the agreement, including specific definitions related to the contract term and renewal process

4. Term and Renewal: Specification of the initial fixed term, automatic renewal mechanism, and conditions for renewal or non-renewal

5. Position and Duties: Description of the employee's role, responsibilities, and reporting relationships

6. Compensation: Base salary, payment schedule, and any guaranteed adjustments during renewal periods

7. Benefits: Overview of health benefits, insurance, and other standard benefits provided

8. Hours of Work: Standard working hours, overtime expectations, and scheduling requirements

9. Vacation and Leave: Vacation entitlement, public holidays, and other leave provisions

10. Termination: Grounds for termination, notice periods, and implications for both fixed-term expiry and early termination

11. Confidentiality: Protection of confidential information and trade secrets

12. Governing Law: Specification of applicable Canadian provincial law and jurisdiction

13. Entire Agreement: Standard clause confirming the agreement represents the complete understanding between parties

What sections are optional to include in a Rolling Fixed Term Contract?

1. Probationary Period: Include when the employer wants to establish an initial probationary period for new employees

2. Non-Competition: Include when protecting business interests requires restricting post-employment competition

3. Non-Solicitation: Include when protecting against solicitation of employees or customers is necessary

4. Intellectual Property: Include when the role involves creation of intellectual property or creative works

5. Remote Work: Include when the position involves regular remote work arrangements

6. Performance Reviews: Include when formal performance review processes affect renewal decisions

7. Commission Structure: Include for sales positions or roles with variable compensation

8. Change in Control: Include when protection is needed in case of company ownership changes

9. Severance: Include when offering severance beyond statutory minimums

What schedules should be included in a Rolling Fixed Term Contract?

1. Schedule A - Duties and Responsibilities: Detailed listing of position responsibilities and performance expectations

2. Schedule B - Compensation Details: Detailed breakdown of salary, bonuses, and other compensation elements

3. Schedule C - Benefits Package: Comprehensive description of all benefits and eligibility requirements

4. Schedule D - Company Policies: Key company policies incorporated by reference

5. Appendix 1 - Renewal Notice Form: Standard form for documenting term renewals and any modifications

6. Appendix 2 - Confidential Information: Specific definition and examples of confidential information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Document Type

Employment Contract

Cost

Free to use
Relevant legal definitions



































Clauses






























Relevant Industries

Education

Healthcare

Technology

Research and Development

Non-Profit

Government Services

Construction

Arts and Entertainment

Professional Services

Grant-Funded Organizations

Seasonal Industries

Project Management

Consulting

Relevant Teams

Human Resources

Legal

Project Management Office

Research & Development

Operations

Administration

Finance

Academic Affairs

Clinical Operations

Executive Leadership

Creative Services

Development

Construction Management

Performing Arts

Professional Services

Relevant Roles

Project Manager

Research Associate

Grant Writer

Seasonal Operations Manager

Contract Professor

Program Coordinator

Clinical Trial Coordinator

Interim Executive

Technology Consultant

Creative Director

Development Officer

Educational Administrator

Construction Supervisor

Performance Artist

Professional Services Consultant

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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