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Reference Release Form for Canada

Reference Release Form Template for Canada

A Reference Release Form is a legal document used in Canadian employment contexts that authorizes former employers to provide employment references to specified parties. The document complies with Canadian federal privacy laws (PIPEDA) and provincial privacy legislation, while addressing requirements under provincial employment standards. It provides protection for both the former employer and the reference provider by establishing clear parameters for information sharing, while ensuring compliance with privacy regulations and defamation laws. The form includes specific provisions for consent, scope of information to be shared, and release of liability, tailored to meet Canadian legal requirements.

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What is a Reference Release Form?

The Reference Release Form is a crucial document in Canadian employment practices, designed to facilitate the reference-checking process while protecting all parties involved. This document becomes necessary when a former employee seeks new employment and potential employers request reference information. The form explicitly authorizes former employers to share specific employment-related information with designated recipients, while ensuring compliance with Canadian privacy laws, including PIPEDA and provincial privacy legislation. It typically includes details about the scope of information that can be shared, the duration of the authorization, and specific parties authorized to provide and receive references. The Reference Release Form also incorporates necessary liability protections for the reference provider and addresses requirements under provincial employment standards and privacy regulations. It serves as a vital tool in maintaining professional relationships while managing legal risks associated with employment references in the Canadian context.

What sections should be included in a Reference Release Form?

1. Parties: Identification of the person giving permission (former employee), the former employer, and potential recipients of references

2. Background: Brief context about the employment relationship and purpose of the reference release

3. Definitions: Key terms used in the document including 'Reference Information', 'Authorized Recipients', and 'Confidential Information'

4. Authorization: Express permission to provide reference information to specified parties

5. Scope of Information: Details of what information may be disclosed in the reference

6. Duration: Time period for which the authorization remains valid

7. Release of Liability: Waiver of claims against the former employer for providing reference information

8. Privacy Consent: Explicit consent for the collection, use, and disclosure of personal information

9. Governing Law: Specification of applicable provincial/territorial law

10. Execution: Signature blocks and date of execution

What sections are optional to include in a Reference Release Form?

1. Revocation Rights: Include when allowing the individual the right to withdraw consent for future references

2. Specific Exclusions: Include when certain information or recipients should be explicitly excluded from the authorization

3. Digital Communication Consent: Include when references may be provided through electronic means

4. Translation Clause: Include when the form needs to be available in multiple languages

5. Third Party Authorization: Include when allowing references to be provided to recruitment agencies or other third parties

What schedules should be included in a Reference Release Form?

1. Schedule A - Authorized Recipients: List of specific companies or individuals authorized to receive references

2. Schedule B - Approved Information: Detailed list of specific information authorized for disclosure

3. Schedule C - Contact Information: Contact details for authorized reference providers within the former employer's organization

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions























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Relevant Industries

Technology

Healthcare

Financial Services

Education

Manufacturing

Retail

Professional Services

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Hospitality

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Transportation

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Relevant Teams

Human Resources

Legal

Compliance

Talent Acquisition

Employee Relations

Personnel Administration

Risk Management

Privacy Office

Corporate Services

People Operations

Relevant Roles

Human Resources Manager

HR Director

Recruitment Specialist

Legal Counsel

Privacy Officer

Compliance Manager

HR Administrator

Talent Acquisition Manager

Employment Lawyer

HR Business Partner

HR Coordinator

Hiring Manager

Personnel Manager

Employee Relations Manager

HR Operations Manager

Industries








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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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