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The Probation Release Letter is a crucial document in Canadian employment relations, used when an employer determines that an employee has not successfully completed their probationary period. This document is typically used within the first 3-6 months of employment, depending on the province and employment contract terms. The letter must be carefully drafted to ensure compliance with applicable provincial employment standards legislation and common law principles. It should clearly communicate the termination decision while maintaining professionalism and minimizing legal risk. The document serves multiple purposes: it officially terminates the employment relationship, provides required notices and payments, outlines the return of company property, and documents the decision for future reference. Given the sensitive nature of probationary terminations and varying provincial requirements across Canada, the letter must be tailored to the specific jurisdiction and circumstances of each case.

1. Letterhead and Date: Company letterhead with full contact information and current date

2. Employee Information: Full name and address of the employee

3. Subject Line: Clear indication that this is regarding probationary period termination

4. Termination Statement: Clear statement of employment termination and effective date

5. Reason for Release: Brief, factual explanation of why the probationary period was not successfully completed

6. Final Pay Details: Information about final salary, vacation pay, and other entitlements

7. Company Property: List of company property to be returned and process for return

8. Signature Block: Space for authorized signatory with name and title