Ƶ

Employee Termination Form for Canada

Employee Termination Form Template for Canada

A comprehensive document used in Canadian employment contexts to formally document and execute the termination of employment relationship between an employer and employee. This form ensures compliance with federal and provincial employment standards, including proper documentation of notice periods, final pay calculations, and benefit arrangements. It incorporates essential elements required by Canadian employment law, such as statutory termination pay, vacation pay calculations, and notice requirements, while also addressing the return of company property and confidentiality obligations. The document serves as an official record of termination terms and helps protect both employer and employee interests.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Employee Termination Form

Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Employee Termination Form?

The Employee Termination Form is a crucial document used across Canadian jurisdictions to formalize the end of an employment relationship. It is designed to comply with both federal and provincial employment standards legislation, ensuring all legal requirements are met during the termination process. This document should be used whenever an employment relationship is terminated, whether with or without cause, and must include specific details about final compensation, notice periods, and benefit arrangements as required by Canadian law. The form serves multiple purposes: it provides clear documentation of the termination terms, ensures compliance with legal requirements, helps prevent future disputes, and outlines any post-employment obligations. It should be customized based on the specific circumstances of the termination, the applicable provincial laws, and any additional terms negotiated between the parties.

What sections should be included in a Employee Termination Form?

1. Employee and Employer Information: Full legal names, addresses, and relevant employee identification details of both parties

2. Termination Details: Effective date of termination, type of termination (with/without cause), and last day of work

3. Notice Period: Details of notice period provided or payment in lieu of notice

4. Final Pay Calculation: Breakdown of final payment including regular wages, vacation pay, overtime, and statutory holiday pay

5. Company Property: List of company property to be returned and deadline for return

6. Confidentiality Reminder: Reminder of ongoing obligations regarding confidential information

7. Reference Policy: Statement about company's policy regarding employment references

8. Acknowledgment: Space for both parties to sign and date the document

What sections are optional to include in a Employee Termination Form?

1. Severance Package: Details of any additional severance pay offered beyond statutory requirements, used when providing enhanced termination packages

2. Outplacement Services: Information about any career transition services offered, included when such support is being provided

3. Benefits Continuation: Details about extended health benefits or insurance coverage, included when offering continued benefits post-termination

4. Release Agreement: Terms of release and waiver of claims, included when offering additional severance or benefits beyond statutory minimums

5. Non-Competition/Non-Solicitation: Reminder of existing restrictive covenants, included only if such agreements were part of original employment terms

6. Group Benefits Conversion: Information about converting group benefits to individual coverage, included when applicable to the employee's situation

What schedules should be included in a Employee Termination Form?

1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including regular wages, vacation pay, severance, and statutory entitlements

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned

3. Schedule C - Benefit Continuation Details: Specific information about continued benefits, including coverage periods and conversion options

4. Appendix 1 - Record of Employment Information: Details to be included in the ROE and explanation of EI application process

5. Appendix 2 - Outplacement Services Package: Details of career transition services if provided

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Document Type

Termination Letter

Cost

Free to use
Relevant legal definitions

























Clauses























Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Transportation

Mining

Energy

Telecommunications

Agriculture

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

People Operations

Employee Relations

Corporate Services

Administration

Management

Relevant Roles

HR Manager

HR Director

HR Business Partner

Legal Counsel

Employment Lawyer

HR Administrator

Compliance Officer

Department Manager

Operations Manager

HR Coordinator

People Operations Manager

Chief Human Resources Officer

Employee Relations Manager

HR Generalist

Talent Management Director

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Letter Of Reconsideration For Job Termination

A formal Canadian employment document requesting reconsideration of a termination decision, adhering to federal and provincial employment standards.

find out more

Gross Misconduct Termination Letter

A Canadian legal document immediately terminating employment due to serious misconduct, outlining the grounds for termination and post-employment arrangements.

find out more

Termination Recommendation Letter To HR Manager

A formal Canadian workplace document recommending employee termination to HR, including reasons, evidence, and compliance with employment laws.

find out more

Termination Of Supplier Contract Letter

A formal notice under Canadian law to terminate an existing supplier contract, including termination details and next steps.

find out more

Daycare Termination Letter From Provider

A formal notice from a Canadian daycare provider terminating childcare services, compliant with provincial regulations and including termination terms and final arrangements.

find out more

Accepting Termination Letter

A formal Canadian employer's letter accepting an employee's resignation and documenting termination terms under Canadian employment law.

find out more

Landlord Written Notice To Vacate

A Canadian legal notice from landlord to tenant requiring vacancy of a rental property, compliant with provincial residential tenancy laws.

find out more

Contract Finish Letter

A formal Canadian business document confirming the successful completion of contractual obligations and officially closing out a contract between parties.

find out more

Termination Of Zero Hours Contract Letter

A Canadian-compliant formal letter document used to terminate a zero hours employment contract, including termination details and final payment information.

find out more

Breach Of Lease By Landlord Letter

A formal letter under Canadian law from tenant to landlord documenting lease violations and demanding specific remedial actions.

find out more

Termination Of Apprenticeship Letter

A Canadian-compliant formal letter terminating an apprenticeship relationship between employer and apprentice, adhering to provincial and federal regulations.

find out more

Termination Letter For Driver

A Canadian-compliant termination letter for ending driver employment, including termination details, final pay, and next steps.

find out more

Employee Termination Form

A Canadian-compliant form documenting employment termination terms, including notice periods, final pay, and post-employment obligations.

find out more

Voluntary Exit Letter

A Canadian legal document formalizing the mutual agreement between employer and employee to end employment, outlining termination terms and conditions.

find out more

Termination Letter For Negligence Of Duty

A Canadian-compliant formal letter terminating employment due to negligence of duty, incorporating federal and provincial employment standards requirements.

find out more

Termination Letter For Alcohol Consumption

A Canadian-compliant termination letter for ending employment due to workplace alcohol policy violations, incorporating relevant employment standards and human rights considerations.

find out more

Ending A Secondment Early Letter

A Canadian jurisdiction letter document formalizing the early termination of an employee secondment arrangement, specifying termination details and transition requirements.

find out more

Appeal Letter For Termination Of Employment

A formal document used in Canadian workplaces to appeal an employment termination decision, complying with federal or provincial employment standards as applicable.

find out more

Employee Termination Agreement And Release

A Canadian legal agreement documenting employment termination terms and obtaining release of claims, compliant with federal and provincial employment laws.

find out more

Severance Letter

A Canadian legal document outlining employment termination terms and severance package details, compliant with federal and provincial employment standards.

find out more

Notice To Landlord

A formal written notice from a tenant to a landlord or property manager in Canada, used to communicate important rental property matters and maintain legal compliance with provincial tenancy laws.

find out more

Termination Letter For Absconding

A formal termination letter under Canadian law for employees who have abandoned their position through unauthorized and extended absence from work.

find out more

Breach Of Tenancy Letter

A formal legal notice used in Canadian jurisdictions to inform tenants of lease violations and required remedial actions.

find out more

Termination Letter To Employee For Unacceptable Behaviour

A Canadian-compliant employment termination letter citing unacceptable behavior as grounds for dismissal, outlining termination details and final arrangements.

find out more

30 Day Notice To Terminate Lease

A formal Canadian legal notice document used to terminate a residential lease agreement with 30 days' advance notice, complying with provincial tenancy laws.

find out more

Absenteeism Termination Letter

A Canadian-compliant formal letter terminating employment due to excessive or unauthorized absenteeism, including required notices and final pay details.

find out more

Employee Termination Report

A formal Canadian document recording employee termination details, including compensation, benefits, and compliance with federal and provincial employment laws.

find out more

Termination Due To Abandonment Of Work

A Canadian-compliant termination document for cases of employee work abandonment, including documentation of absence and formal termination procedures.

find out more

Termination Letter Employee Long Term Disability

A Canadian-compliant termination letter for employees on long-term disability, addressing employment termination while ensuring adherence to disability and human rights laws.

find out more

Termination Letter Due To Drinking Alcohol

A Canadian-compliant termination letter for ending employment due to workplace alcohol use, adhering to federal and provincial employment standards.

find out more

Termination Letter Due To Downsizing

A Canadian-compliant formal notice terminating employment due to organizational downsizing, including severance terms and benefit details.

find out more

Termination Due To Lack Of Work

A Canadian-compliant termination letter for ending employment due to lack of work, incorporating federal and provincial employment standards requirements.

find out more

Termination Due To Closure Of Business

A Canadian-compliant termination notice template for business closure situations, addressing required notice periods, severance, and employee entitlements under federal and provincial laws.

find out more

Daycare Termination Letter For Behavior

A Canadian-compliant formal letter terminating daycare services due to behavioral issues, including incident documentation and termination terms.

find out more

Termination Of Contract Of Employment

A Canadian legal document formalizing employment termination terms, severance arrangements, and mutual obligations in compliance with federal and provincial employment laws.

find out more

Terminate Property Management Agreement

A Canadian legal document that terminates an existing Property Management Agreement, outlining termination terms and transition requirements under provincial law.

find out more

End Of Lease Agreement

A Canadian legal document formalizing the termination of a lease agreement, outlining final obligations and settlement terms between landlord and tenant.

find out more

Employee Termination Agreement

A Canadian legal agreement that formalizes employment termination terms, including severance, benefits, and mutual obligations between employer and employee.

find out more

Termination Of Security Services Letter

A formal notice used in Canadian jurisdictions to terminate contracted security services, including termination terms and transition requirements.

find out more

Termination Letter Due To Financial Constraints

A Canadian-compliant termination letter for employment cessation due to company financial constraints, including required notices and entitlements under Canadian law.

find out more
See more related templates

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it