The Employee Termination Form is a crucial document used across Canadian jurisdictions to formalize the end of an employment relationship. It is designed to comply with both federal and provincial employment standards legislation, ensuring all legal requirements are met during the termination process. This document should be used whenever an employment relationship is terminated, whether with or without cause, and must include specific details about final compensation, notice periods, and benefit arrangements as required by Canadian law. The form serves multiple purposes: it provides clear documentation of the termination terms, ensures compliance with legal requirements, helps prevent future disputes, and outlines any post-employment obligations. It should be customized based on the specific circumstances of the termination, the applicable provincial laws, and any additional terms negotiated between the parties.
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1. Employee and Employer Information: Full legal names, addresses, and relevant employee identification details of both parties
2. Termination Details: Effective date of termination, type of termination (with/without cause), and last day of work
3. Notice Period: Details of notice period provided or payment in lieu of notice
4. Final Pay Calculation: Breakdown of final payment including regular wages, vacation pay, overtime, and statutory holiday pay
5. Company Property: List of company property to be returned and deadline for return
6. Confidentiality Reminder: Reminder of ongoing obligations regarding confidential information
7. Reference Policy: Statement about company's policy regarding employment references
8. Acknowledgment: Space for both parties to sign and date the document
1. Severance Package: Details of any additional severance pay offered beyond statutory requirements, used when providing enhanced termination packages
2. Outplacement Services: Information about any career transition services offered, included when such support is being provided
3. Benefits Continuation: Details about extended health benefits or insurance coverage, included when offering continued benefits post-termination
4. Release Agreement: Terms of release and waiver of claims, included when offering additional severance or benefits beyond statutory minimums
5. Non-Competition/Non-Solicitation: Reminder of existing restrictive covenants, included only if such agreements were part of original employment terms
6. Group Benefits Conversion: Information about converting group benefits to individual coverage, included when applicable to the employee's situation
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including regular wages, vacation pay, severance, and statutory entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Benefit Continuation Details: Specific information about continued benefits, including coverage periods and conversion options
4. Appendix 1 - Record of Employment Information: Details to be included in the ROE and explanation of EI application process
5. Appendix 2 - Outplacement Services Package: Details of career transition services if provided
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