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1. Letter Header: Company letterhead, date, and employee's full contact information
2. Subject Line: Clear indication that this is regarding employment termination
3. Opening Statement: Formal confirmation of employment termination and effective date
4. Notice Period: Details of the notice period being provided and last working day
5. Final Pay Information: Breakdown of final salary, vacation pay, and any other entitlements
6. Company Property: List of company property to be returned and process for return
7. Benefits Information: Information about continuation or termination of benefits
8. Reference Policy: Company's policy regarding employment references
9. Closing Statement: Expression of appreciation and good wishes for future endeavors
10. Signature Block: Space for employer representative's signature and title
1. Severance Package Details: Include when offering additional severance beyond statutory requirements
2. Outplacement Services: Include when the company is offering career transition support
3. Non-Compete Reminder: Include when the employee is bound by existing non-compete agreements
4. Release Agreement Reference: Include when a separate release agreement is being offered
5. Project Transition: Include when specific handover of projects or responsibilities is required
6. Exit Interview: Include when an exit interview will be conducted
7. Continuing Obligations: Include when reminding of ongoing confidentiality or other obligations
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, vacation pay, bonuses, and deductions
2. Schedule B - Benefits Summary: Detailed information about benefit continuation, conversion options, and important deadlines
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned
4. Appendix 1 - Exit Procedures: Step-by-step guide for the employee's final days and exit process
5. Appendix 2 - Important Contacts: List of relevant HR contacts, benefits administrators, and other important contacts
Financial Services
Technology
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Mining
Transportation
Telecommunications
Energy
Agriculture
Public Sector
Non-Profit
Entertainment
Hospitality
Real Estate
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Production
Customer Service
Administration
Corporate Communications
Quality Assurance
Supply Chain
Chief Executive Officer
Chief Financial Officer
Human Resources Director
Legal Counsel
Department Manager
Project Manager
Software Developer
Sales Representative
Marketing Manager
Operations Manager
Administrative Assistant
Financial Analyst
Account Manager
Research Scientist
Production Supervisor
Customer Service Representative
Business Development Manager
Technical Support Specialist
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