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Fixed Term Rental Agreement for Belgium

Fixed Term Rental Agreement Template for Belgium

A standardized legal document governed by Belgian law that establishes a fixed-term tenancy relationship between a landlord and tenant. This agreement complies with federal Belgian Civil Code requirements and applicable regional housing regulations (Brussels, Flanders, or Wallonia). It details essential terms including property description, rental period, payment terms, security deposit arrangements, maintenance obligations, and termination conditions. The document incorporates mandatory provisions required by Belgian housing law, including energy performance certificates and property condition inventories, while ensuring compliance with registration requirements and tenant protection regulations.

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What is a Fixed Term Rental Agreement?

The Fixed Term Rental Agreement is a fundamental legal instrument in the Belgian property market, essential for establishing clear and legally compliant rental arrangements with a defined duration. It serves both residential and commercial purposes, incorporating mandatory requirements from the Belgian Civil Code and regional housing legislation (Brussels, Flanders, or Wallonia). This document is particularly crucial as Belgian law requires specific provisions regarding security deposits, property maintenance, rent indexation, and termination conditions. The agreement must be registered with local authorities and includes mandatory attachments such as energy performance certificates and detailed property inventories. It provides comprehensive protection for both landlord and tenant rights while ensuring compliance with strict Belgian housing regulations and anti-discrimination laws.

What sections should be included in a Fixed Term Rental Agreement?

1. Parties: Identification and details of the landlord and tenant, including full legal names, national numbers, and current addresses

2. Background: Brief context of the rental arrangement and purpose of the agreement

3. Definitions: Definitions of key terms used throughout the agreement

4. Property Description: Detailed description of the rental property, including address and cadastral details

5. Term and Duration: Specific start and end dates of the rental period

6. Rent and Charges: Rental amount, payment terms, indexation provisions, and common charges

7. Security Deposit: Amount, form, and conditions of the security deposit as per Belgian law

8. State of the Property: Condition of the property and arrangements for entry/exit inventory

9. Use of Property: Permitted use of the property and occupancy restrictions

10. Maintenance and Repairs: Responsibilities of landlord and tenant for maintenance and repairs

11. Insurance: Required insurance coverage for both parties

12. Utilities and Services: Responsibilities for utilities, services, and associated costs

13. Access and Inspection: Landlord's rights of access and inspection procedures

14. Termination: Conditions and procedures for early termination by either party

15. Registration: Obligations regarding official registration of the lease

16. Governing Law: Applicable Belgian law and jurisdiction

17. Signatures: Execution provisions and signature blocks

What sections are optional to include in a Fixed Term Rental Agreement?

1. Furnished Property Inventory: Details of furnished items included in the rental, used when property is let furnished

2. Pet Clause: Specific terms regarding keeping pets, included when pets are allowed

3. Subletting and Assignment: Terms for subletting or assigning the lease, included when these are permitted

4. Property Modifications: Terms for allowing/restricting modifications to the property, included when specific modifications are contemplated

5. Special Use Provisions: Specific terms for professional or mixed use, included when property is not purely residential

6. Garden/External Areas: Maintenance obligations for outdoor spaces, included when property has external areas

7. Parking/Garage: Terms for use of parking facilities, included when parking is part of the rental

8. Building Rules: Specific rules of the building or complex, included for apartments or managed communities

What schedules should be included in a Fixed Term Rental Agreement?

1. Schedule 1 - Entry Inventory: Detailed inventory and condition report of the property at the start of the lease

2. Schedule 2 - Energy Performance Certificate: Mandatory energy performance certificate (EPC/PEB) as required by law

3. Schedule 3 - Property Plans: Floor plans and measurements of the property

4. Schedule 4 - Fire Safety Certificate: Fire safety documentation and certificates where required

5. Schedule 5 - Building Regulations: Copy of applicable building or complex regulations

6. Schedule 6 - Maintenance Schedule: Detailed breakdown of maintenance responsibilities

7. Schedule 7 - Photographic Evidence: Photos documenting the condition of the property at commencement

8. Schedule 8 - Standard Information Form: Mandatory explanatory note of legal rights and obligations as required by regional law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Document Type

Lease Agreement

Cost

Free to use
Relevant legal definitions



































Clauses
































Relevant Industries

Real Estate

Residential Property

Property Management

Legal Services

Housing

Property Development

Facility Management

Property Investment

Relevant Teams

Legal

Real Estate

Property Management

Facilities

Operations

Compliance

Administrative Support

Asset Management

Tenant Relations

Contract Management

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Housing Officer

Facility Manager

Lease Administrator

Property Portfolio Manager

Tenant Relations Manager

Real Estate Investment Manager

Housing Compliance Officer

Property Services Coordinator

Rental Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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