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The Experience Certificate Request Letter is a crucial document used in Belgian professional contexts when former employees need official documentation of their employment history. This document is particularly important for job applications, visa processes, or professional certification requirements. Under Belgian employment law, employees have the right to request such documentation from their previous employers, and the request should be handled in compliance with both federal labor laws and EU GDPR regulations. The letter serves as a formal communication channel between the former employee and employer, typically processed through HR departments, and may need to be provided in the appropriate official language of the region (French, Dutch, or German). The certificate requested through this letter typically includes details such as employment duration, positions held, responsibilities, and sometimes performance information, making it a valuable document for professional development and career advancement.

1. Sender's Details: Full name, current address, contact information, and former employee ID (if applicable)

2. Date: Current date in the appropriate Belgian format

3. Recipient's Details: HR Department/Manager's name, Company name, and complete address

4. Subject Line: Clear indication that this is an Experience Certificate Request

5. Salutation: Formal greeting to the appropriate person or department

6. Employment Details: Brief mention of employment period, position(s) held, and department(s)

7. Request Statement: Clear statement requesting the experience certificate

8. Purpose Statement: Brief explanation of why the certificate is needed

9. Closing: Professional closing with full name and signature

10. Contact Information: Preferred contact method for receiving the certificate