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1. Date: Current date of the termination notice
2. Recipient Details: Full name and address of the contractor
3. Contract Reference: Details of the original contract including date and reference number
4. Termination Statement: Clear statement of immediate termination of the contractor agreement
5. Basis for Termination: Specific grounds for termination without notice, referencing relevant contract clauses or legal basis
6. Immediate Actions Required: List of immediate actions the contractor must take (cease work, return property, etc.)
7. Final Payment Terms: Details of any final payments or withholding of payments
8. Post-Termination Obligations: Reminder of continuing obligations (confidentiality, non-compete, etc.)
9. Company Authority: Statement of the authority under which the termination is being made
10. Signature Block: Space for authorized signatory details and signature
1. Misconduct Details: Detailed description of specific misconduct, if termination is due to contractor misconduct
2. Project Handover Requirements: Specific instructions for handover of ongoing projects, if applicable
3. Dispute Resolution Process: Include if there's a specific dispute resolution process that applies post-termination
4. Legal Rights Reservation: Statement reserving legal rights for future claims, if necessary
5. Client Notification: Instructions regarding communication with clients, if contractor had client contact
6. Security Measures: Special security measures or system access termination procedures, if relevant
1. Schedule A - Company Property: Itemized list of company property to be returned
2. Schedule B - Outstanding Deliverables: List of incomplete work and deliverables
3. Schedule C - Payment Calculation: Detailed calculation of final payments or deductions
4. Appendix 1 - Relevant Contract Clauses: Copy of relevant clauses from original contract supporting termination
5. Appendix 2 - Evidence: Supporting documentation for termination grounds, if applicable
6. Appendix 3 - Handover Checklist: Detailed checklist for project and asset handover requirements
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Senior Management
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Administration
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Department Head
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Human Resources Manager
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Compliance Officer
Business Unit Director
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