The Secretary Evaluation Form is a crucial document used in Australian organizations to conduct formal assessments of company secretaries' performance. It is designed to align with Australian corporate law requirements, particularly the Corporations Act 2001 (Cth), and incorporates best practices in corporate governance. The document is typically used annually or bi-annually to evaluate the secretary's effectiveness in areas such as regulatory compliance, board support, corporate governance, and administrative duties. It serves as both a performance management tool and a record of accountability, helping organizations maintain high standards of corporate governance while providing a framework for professional development and succession planning.
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1. Evaluation Information: Basic details including secretary's name, evaluation period, date of review, and evaluator information
2. Performance Rating Scale: Explanation of the rating system used in the evaluation (e.g., 1-5 scale with definitions)
3. Core Competencies Assessment: Evaluation of fundamental secretarial skills and knowledge
4. Corporate Governance: Assessment of compliance management and corporate governance responsibilities
5. Administrative Effectiveness: Evaluation of administrative and organizational capabilities
6. Communication Skills: Assessment of written and verbal communication abilities
7. Overall Performance Summary: General assessment and total score calculation
8. Development Plan: Identified areas for improvement and training needs
9. Acknowledgment: Signatures of evaluator and secretary, confirming review completion
1. Board Meeting Management: For secretaries who manage board meetings - evaluation of meeting preparation, minute-taking, and follow-up
2. Stakeholder Relations: For larger organizations - assessment of interaction with shareholders, regulators, and other stakeholders
3. Team Management: For secretaries with direct reports - evaluation of leadership and management skills
4. Project Management: For organizations where the secretary manages specific projects - assessment of project handling capabilities
5. Risk Management: For organizations with complex risk profiles - evaluation of risk assessment and management capabilities
6. Technology Utilization: For technology-dependent roles - assessment of technical skills and system management
1. Performance Metrics Schedule: Detailed breakdown of quantitative performance indicators and achievements
2. Job Description: Current role description and responsibilities against which performance is measured
3. Previous Evaluation Summary: Summary of last evaluation for progress comparison
4. Training Record: Record of professional development activities completed during the evaluation period
5. Compliance Checklist: Checklist of regulatory and corporate compliance responsibilities and their fulfillment
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Professional Services
Healthcare
Manufacturing
Technology
Mining and Resources
Retail
Education
Government and Public Sector
Non-Profit Organizations
Construction
Real Estate
Legal Services
Relevant Teams
Human Resources
Legal
Corporate Governance
Board Support
Compliance
Corporate Affairs
Executive Office
Risk Management
Administrative Support
Company Secretariat
Relevant Roles
Company Secretary
Corporate Secretary
Board Secretary
Governance Officer
Compliance Officer
Corporate Governance Manager
Legal Secretary
Executive Assistant to Board
Chief Governance Officer
Assistant Company Secretary
Corporate Affairs Manager
Legal and Governance Manager
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