Secretary Evaluation Form

Secretary Evaluation Form for Australia

Secretary Evaluation Form Template for Australia

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What is a Secretary Evaluation Form?

The Secretary Evaluation Form is a crucial document used in Australian organizations to conduct formal assessments of company secretaries' performance. It is designed to align with Australian corporate law requirements, particularly the Corporations Act 2001 (Cth), and incorporates best practices in corporate governance. The document is typically used annually or bi-annually to evaluate the secretary's effectiveness in areas such as regulatory compliance, board support, corporate governance, and administrative duties. It serves as both a performance management tool and a record of accountability, helping organizations maintain high standards of corporate governance while providing a framework for professional development and succession planning.

What sections should be included in a Secretary Evaluation Form?

1. Evaluation Information: Basic details including secretary's name, evaluation period, date of review, and evaluator information

2. Performance Rating Scale: Explanation of the rating system used in the evaluation (e.g., 1-5 scale with definitions)

3. Core Competencies Assessment: Evaluation of fundamental secretarial skills and knowledge

4. Corporate Governance: Assessment of compliance management and corporate governance responsibilities

5. Administrative Effectiveness: Evaluation of administrative and organizational capabilities

6. Communication Skills: Assessment of written and verbal communication abilities

7. Overall Performance Summary: General assessment and total score calculation

8. Development Plan: Identified areas for improvement and training needs

9. Acknowledgment: Signatures of evaluator and secretary, confirming review completion

What sections are optional to include in a Secretary Evaluation Form?

1. Board Meeting Management: For secretaries who manage board meetings - evaluation of meeting preparation, minute-taking, and follow-up

2. Stakeholder Relations: For larger organizations - assessment of interaction with shareholders, regulators, and other stakeholders

3. Team Management: For secretaries with direct reports - evaluation of leadership and management skills

4. Project Management: For organizations where the secretary manages specific projects - assessment of project handling capabilities

5. Risk Management: For organizations with complex risk profiles - evaluation of risk assessment and management capabilities

6. Technology Utilization: For technology-dependent roles - assessment of technical skills and system management

What schedules should be included in a Secretary Evaluation Form?

1. Performance Metrics Schedule: Detailed breakdown of quantitative performance indicators and achievements

2. Job Description: Current role description and responsibilities against which performance is measured

3. Previous Evaluation Summary: Summary of last evaluation for progress comparison

4. Training Record: Record of professional development activities completed during the evaluation period

5. Compliance Checklist: Checklist of regulatory and corporate compliance responsibilities and their fulfillment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Professional Services

Healthcare

Manufacturing

Technology

Mining and Resources

Retail

Education

Government and Public Sector

Non-Profit Organizations

Construction

Real Estate

Legal Services

Relevant Teams

Human Resources

Legal

Corporate Governance

Board Support

Compliance

Corporate Affairs

Executive Office

Risk Management

Administrative Support

Company Secretariat

Relevant Roles

Company Secretary

Corporate Secretary

Board Secretary

Governance Officer

Compliance Officer

Corporate Governance Manager

Legal Secretary

Executive Assistant to Board

Chief Governance Officer

Assistant Company Secretary

Corporate Affairs Manager

Legal and Governance Manager

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What is a Secretary Evaluation Form?

What sections should be included in a Secretary Evaluation Form?

What sections are optional to include in a Secretary Evaluation Form?

What schedules should be included in a Secretary Evaluation Form?

Authors

Alex Denne

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