The Pre Tender Risk Assessment is a crucial document utilized in Australian procurement processes to identify, analyze, and evaluate potential risks before committing to a formal tender process. This document is typically required for significant procurement activities where substantial financial commitment, complex technical requirements, or major operational impacts are involved. It encompasses comprehensive analysis of market conditions, supplier capability, financial viability, technical feasibility, legal compliance, and operational considerations. The assessment must comply with both federal and state-specific procurement legislation and guidelines in Australia, including the Public Governance, Performance and Accountability Act 2013 and relevant state procurement policies. The document serves as a foundation for informed decision-making about tender strategy and risk mitigation approaches.
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1. Executive Summary: High-level overview of the assessment findings, key risks identified, and primary recommendations
2. Project Overview: Description of the proposed tender, including scope, estimated value, and strategic objectives
3. Assessment Methodology: Explanation of the risk assessment approach, scoring criteria, and evaluation methods used
4. Market Analysis: Analysis of current market conditions, potential suppliers, and market capacity
5. Financial Risk Assessment: Evaluation of financial risks including budget constraints, cost escalation risks, and funding considerations
6. Technical Risk Assessment: Analysis of technical complexities, capability requirements, and technological risks
7. Legal and Compliance Assessment: Review of legal requirements, regulatory compliance needs, and potential legal risks
8. Procurement Strategy Considerations: Analysis of suitable procurement approaches and their associated risks
9. Risk Matrix: Detailed risk register with likelihood, impact, and proposed mitigation strategies
10. Recommendations: Specific recommendations for proceeding with the tender, including risk mitigation strategies
1. Environmental Impact Assessment: Required for projects with potential environmental impacts or when environmental approvals are needed
2. Indigenous Participation Assessment: Required when the project may impact Indigenous communities or when Indigenous procurement policies apply
3. Security Risk Assessment: Required for projects involving sensitive information, critical infrastructure, or high-security requirements
4. Stakeholder Impact Analysis: Recommended for large public projects or those with significant community impact
5. Supply Chain Risk Assessment: Important for projects with complex supply chains or international procurement components
6. Innovation Opportunities: Relevant for projects where alternative solutions or innovative approaches might be valuable
7. Social Procurement Considerations: Required when social procurement objectives are part of the project requirements
1. Schedule A - Risk Assessment Matrix Template: Standardized template for detailed risk scoring and evaluation
2. Schedule B - Market Analysis Data: Detailed market research findings and supplier analysis
3. Schedule C - Cost Breakdown Structure: Detailed breakdown of anticipated costs and financial considerations
4. Schedule D - Compliance Checklist: Checklist of regulatory and policy requirements to be addressed
5. Schedule E - Stakeholder Register: List of identified stakeholders and their interests/concerns
6. Appendix 1 - Reference Projects: Examples of similar projects and their risk profiles
7. Appendix 2 - Relevant Policies and Procedures: Copies of applicable organizational policies and procedures
8. Appendix 3 - Technical Requirements: Detailed technical specifications and requirements
9. Appendix 4 - Market Engagement Results: Summary of any preliminary market engagement or consultation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Government and Public Sector
Construction and Infrastructure
Mining and Resources
Healthcare
Information Technology
Defense
Transportation
Education
Energy and Utilities
Telecommunications
Financial Services
Manufacturing
Relevant Teams
Procurement
Risk Management
Legal
Finance
Project Management Office
Commercial
Operations
Technical Services
Compliance
Internal Audit
Strategy
Relevant Roles
Procurement Manager
Risk Manager
Project Manager
Contract Manager
Commercial Manager
Tender Specialist
Chief Financial Officer
Legal Counsel
Compliance Officer
Operations Director
Technical Director
Category Manager
Supply Chain Manager
Bid Manager
Strategy Director
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