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Office Sharing Agreement
"I need an Office Sharing Agreement for a tech startup subleasing 10 dedicated desks in our Sydney CBD office to a marketing agency, starting March 2025, with specific provisions for shared meeting rooms and after-hours access."
1. Parties: Identification of all parties to the agreement, including full legal names and contact details
2. Background: Context of the agreement, including brief description of the premises and purpose of the sharing arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Grant of License: Terms of the license to use the shared space, including specific areas and access rights
5. Term and Commencement: Duration of the agreement and start date, including any renewal options
6. Fees and Payment Terms: Details of license fees, payment schedule, and any additional charges
7. Security Deposit: Amount, payment terms, and conditions for return of security deposit
8. Use of Shared Space: Rules and regulations regarding the use of shared areas and facilities
9. Services and Amenities: Description of services included in the agreement (internet, utilities, cleaning, etc.)
10. Maintenance and Repairs: Responsibilities for maintaining and repairing the shared space
11. Insurance and Liability: Insurance requirements and allocation of risks between parties
12. Termination: Grounds for termination and the process for ending the agreement
13. Dispute Resolution: Process for resolving disputes between parties
14. General Provisions: Standard boilerplate clauses including governing law, notices, and entire agreement
1. Fit-out Works: Details of any permitted modifications or installations, used when the agreement allows for customization of the space
2. IT and Communications: Specific provisions for IT infrastructure and communications systems, used when shared technology resources are a significant aspect
3. Sublicensing: Terms for allowing or prohibiting sublicensing, used when this possibility needs to be addressed
4. Intellectual Property: Protection of intellectual property rights, used when shared resources include branded elements or when IP protection is a concern
5. Environmental Obligations: Specific environmental commitments and responsibilities, used when parties have particular environmental concerns or requirements
6. Covid-19 or Health Safety Measures: Specific health and safety protocols, used when additional health safety measures need to be documented
7. After-Hours Access: Special provisions for access outside normal business hours, used when 24/7 or extended access is relevant
8. Meeting Room Credits: System for allocation and use of meeting room time, used when meeting rooms are shared on a credit basis
1. Floor Plan: Detailed plan showing exclusive and shared areas, including measurements and designations
2. Inventory of Furniture and Equipment: List of all furniture, equipment, and fixtures included in the shared space
3. House Rules: Detailed operational rules and procedures for using the shared space
4. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
5. Service Level Agreement: Detailed description of services provided and service standards
6. Emergency Procedures: Emergency protocols and evacuation procedures
7. Cleaning Schedule: Details of cleaning services and schedules for shared areas
8. IT and Communications Specifications: Technical specifications for shared IT and communications infrastructure
Authors
Real Estate
Professional Services
Technology
Financial Services
Legal Services
Consulting
Creative Industries
Startups
Small Business
Coworking Industry
Property Management
Shared Economy Services
Legal
Operations
Facilities Management
Administration
Finance
Risk & Compliance
Real Estate
Workplace Services
Business Development
Property Management
Facility Manager
Operations Director
Real Estate Manager
Office Manager
Legal Counsel
Property Manager
Business Development Manager
Workplace Solutions Manager
Chief Operating Officer
Administrative Manager
Space Planning Manager
Compliance Officer
Risk Manager
Finance Manager
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