Employee Exit Form

Employee Exit Form for Australia

Employee Exit Form Template for Australia

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What is a Employee Exit Form?

The Employee Exit Form is a critical document used when an employee leaves an organization in Australia, whether through resignation, termination, or redundancy. It ensures compliance with Australian employment law, including the Fair Work Act 2009, Privacy Act 1988, and relevant state legislation. The form serves multiple purposes: documenting the termination process, facilitating the return of company property, managing system access revocation, calculating final payments, and capturing knowledge transfer requirements. It protects both employer and employee interests by creating a clear record of the separation process and helping ensure all legal and organizational requirements are met during the transition.

What sections should be included in a Employee Exit Form?

1. Employee Information: Basic details including employee name, ID, position, department, and length of service

2. Termination Details: Date of notice, last working day, type of termination (resignation/termination/redundancy)

3. Company Property Return Checklist: List of company assets to be returned (laptop, phone, access cards, etc.)

4. IT Systems and Access: List of systems and accounts to be deactivated

5. Final Payment Details: Breakdown of final pay including outstanding salary, leave entitlements, and other payments

6. Exit Interview Summary: Key feedback points from exit interview if conducted

7. Handover Requirements: List of key tasks, projects, and documents to be handed over

8. Acknowledgment: Employee and manager signatures confirming completion of exit process

What sections are optional to include in a Employee Exit Form?

1. Non-Compete Acknowledgment: Required when employee is bound by post-employment restrictions

2. Redundancy Package Details: Include only in case of redundancy

3. Performance Issues Documentation: Include in case of performance-related termination

4. Benefits Continuation Information: Required for employees eligible for continued benefits

5. Outplacement Services: Include when company provides career transition support

6. Reference Agreement: Include when specific arrangements about future references are made

What schedules should be included in a Employee Exit Form?

1. Schedule A - Company Property Checklist: Detailed itemized list of company property to be returned

2. Schedule B - System Access List: Comprehensive list of IT systems and access points to be deactivated

3. Schedule C - Final Payment Calculation: Detailed breakdown of all final payment components

4. Appendix 1 - Confidentiality Obligations: Summary of ongoing confidentiality obligations

5. Appendix 2 - Project Handover Template: Template for documenting status of ongoing projects

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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People Operations

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Download a Standard Template

What is a Employee Exit Form?

What sections should be included in a Employee Exit Form?

What sections are optional to include in a Employee Exit Form?

What schedules should be included in a Employee Exit Form?

Authors

Alex Denne

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