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Office Invoice for Austria

Office Invoice Template for Austria

A standardized invoice document compliant with Austrian commercial and tax regulations (UStG and UGB) used for billing office-related services, facilities, or equipment. The document incorporates all mandatory elements required by Austrian law, including seller and buyer identification, VAT details, precise service descriptions, and payment terms. It serves as both a payment request and a tax document, meeting the requirements for business record-keeping and VAT reporting under Austrian jurisdiction while providing clear documentation of office-related transactions.

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What is a Office Invoice?

The Office Invoice is a essential business document used in Austrian commercial transactions for billing office-related services, facilities, or equipment. It must comply with Austrian VAT law (Umsatzsteuergesetz) and commercial regulations (Unternehmensgesetzbuch), requiring specific elements such as VAT identification numbers, detailed service descriptions, and proper business identifications. This document type is particularly important for businesses providing office services, facility management, or professional services, serving both as a payment request and an official record for tax purposes. The Office Invoice should be used whenever billing for office-related services, workspace rentals, facility management, or associated administrative services, ensuring compliance with Austrian documentation requirements while maintaining clear communication of payment obligations.

What sections should be included in a Office Invoice?

1. Header Information: Company logo, invoice title, and invoice number

2. Seller Details: Legal business name, address, contact information, tax/VAT number, and commercial register details as required by Austrian law

3. Customer Details: Client's business name, billing address, and VAT number if applicable

4. Invoice Details: Invoice date, due date, payment terms, and reference numbers

5. Service Description: Detailed breakdown of services provided, including quantity, unit price, and description

6. Calculation: Subtotal, VAT calculation (with rate specified), and total amount due

7. Payment Information: Bank account details, IBAN, BIC, and accepted payment methods

8. Legal Notices: Mandatory legal information including VAT registration status and applicable law references

What sections are optional to include in a Office Invoice?

1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process

2. Delivery Address: Include when delivery address differs from billing address

3. Contact Person: Include when there's a specific person handling the account or project

4. Special Discounts: Include when any special discounts or promotional rates are applied

5. Service Period: Include when services were provided over a specific time period

6. Late Payment Terms: Include when specific late payment interest or penalties apply

What schedules should be included in a Office Invoice?

1. Time Sheet: Detailed breakdown of hours worked if billing is time-based

2. Service Details: Detailed description of services when the main invoice requires more elaborate explanation

3. Rate Card: Breakdown of standard rates applied for different service categories

4. Supporting Documentation: Any additional documents required to support the invoiced amounts such as receipts or third-party charges

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Austria

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions

























Clauses















Relevant Industries

Professional Services

Real Estate

Facility Management

Office Management

Business Services

Administrative Services

Consulting

Property Management

Shared Office Spaces

Corporate Services

Relevant Teams

Finance

Accounting

Administration

Operations

Facility Management

Accounts Receivable

Accounts Payable

Treasury

Property Management

Office Administration

Relevant Roles

Accountant

Finance Manager

Office Manager

Facility Manager

Administrative Assistant

Accounts Receivable Specialist

Accounts Payable Specialist

Financial Controller

Business Manager

Operations Manager

Property Manager

Billing Coordinator

Finance Director

Administrative Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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