The Office Invoice is a essential business document used in Austrian commercial transactions for billing office-related services, facilities, or equipment. It must comply with Austrian VAT law (Umsatzsteuergesetz) and commercial regulations (Unternehmensgesetzbuch), requiring specific elements such as VAT identification numbers, detailed service descriptions, and proper business identifications. This document type is particularly important for businesses providing office services, facility management, or professional services, serving both as a payment request and an official record for tax purposes. The Office Invoice should be used whenever billing for office-related services, workspace rentals, facility management, or associated administrative services, ensuring compliance with Austrian documentation requirements while maintaining clear communication of payment obligations.
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1. Header Information: Company logo, invoice title, and invoice number
2. Seller Details: Legal business name, address, contact information, tax/VAT number, and commercial register details as required by Austrian law
3. Customer Details: Client's business name, billing address, and VAT number if applicable
4. Invoice Details: Invoice date, due date, payment terms, and reference numbers
5. Service Description: Detailed breakdown of services provided, including quantity, unit price, and description
6. Calculation: Subtotal, VAT calculation (with rate specified), and total amount due
7. Payment Information: Bank account details, IBAN, BIC, and accepted payment methods
8. Legal Notices: Mandatory legal information including VAT registration status and applicable law references
1. Purchase Order Reference: Include when the client has provided a PO number or when required by client's procurement process
2. Delivery Address: Include when delivery address differs from billing address
3. Contact Person: Include when there's a specific person handling the account or project
4. Special Discounts: Include when any special discounts or promotional rates are applied
5. Service Period: Include when services were provided over a specific time period
6. Late Payment Terms: Include when specific late payment interest or penalties apply
1. Time Sheet: Detailed breakdown of hours worked if billing is time-based
2. Service Details: Detailed description of services when the main invoice requires more elaborate explanation
3. Rate Card: Breakdown of standard rates applied for different service categories
4. Supporting Documentation: Any additional documents required to support the invoiced amounts such as receipts or third-party charges
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Real Estate
Facility Management
Office Management
Business Services
Administrative Services
Consulting
Property Management
Shared Office Spaces
Corporate Services
Relevant Teams
Finance
Accounting
Administration
Operations
Facility Management
Accounts Receivable
Accounts Payable
Treasury
Property Management
Office Administration
Relevant Roles
Accountant
Finance Manager
Office Manager
Facility Manager
Administrative Assistant
Accounts Receivable Specialist
Accounts Payable Specialist
Financial Controller
Business Manager
Operations Manager
Property Manager
Billing Coordinator
Finance Director
Administrative Director
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