A Job Cancellation Letter is a crucial document used in Austrian employment law to formally terminate an employment relationship. It must be drafted in accordance with Austrian labor legislation, particularly the Arbeitsvertragsrechts-Anpassungsgesetz and Angestelltengesetz, which set specific requirements for employment termination. The document is used when an employer wishes to end an employment relationship through ordinary termination (rather than immediate dismissal for cause). It must include specific elements such as the clear statement of termination, notice period, and last working day. The letter should be used with careful consideration of statutory notice periods, which in Austria vary depending on the employee's length of service and whether they are classified as white-collar or blue-collar workers. Special attention must be paid to protected categories of employees and any applicable works council consultation requirements.
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1. Header Information: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is a termination notice (Kündigungsschreiben)
3. Employment Details: Reference to the current position and start date of employment
4. Termination Declaration: Clear and unambiguous statement of employment termination
5. Notice Period: Specification of the notice period and last working day
6. Return of Company Property: Instructions regarding the return of company assets
7. Final Payment Information: Information about final salary, vacation days, and other outstanding payments
8. Signature Block: Company representative's signature and position
1. Reason for Termination: Include only if required by law or if providing a reason is beneficial for documentation purposes
2. Garden Leave: Include if the employee is to be released from duty during the notice period
3. Reference Letter Offer: Statement about providing a reference letter (Arbeitszeugnis)
4. Non-Compete Reminder: Include if there are post-employment restrictions in the original contract
5. Works Council Notice: Reference to works council consultation if applicable
6. Severance Package Details: Include if offering additional severance beyond statutory requirements
7. Outplacement Support: Include if the company is offering career transition assistance
1. Handover Protocol Template: Form for documenting the transfer of responsibilities and company property
2. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation days, and other benefits
3. Exit Checklist: List of administrative tasks to be completed before last working day
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