The Tenancy Contract Cancellation Letter is a crucial document in the UAE's real estate landscape, used when a tenant wishes to formally terminate their lease agreement. It must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and specific emirate-level regulations, such as Dubai Law No. 26 of 2007 for properties in Dubai. This document is essential for both residential and commercial tenancies, requiring specific notice periods (typically 60-90 days) and proper documentation. The letter serves as official communication and legal record, protecting both parties' rights during the lease termination process. It should include comprehensive property details, contract references, termination dates, and handover arrangements, while adhering to RERA guidelines and local municipality requirements where applicable.
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1. Letter Header and Date: Sender's details, recipient's details, and date of the letter in proper business letter format
2. Subject Line: Clear indication that this is a Tenancy Contract Cancellation Letter with reference number of original tenancy contract
3. Formal Salutation: Appropriate greeting to the landlord/property manager
4. Property Identification: Complete details of the rented property including unit number, building name, and location
5. Contract Reference: Details of the current tenancy contract including start date, end date, and annual rent amount
6. Cancellation Notice: Clear statement of intention to cancel the tenancy contract and the desired effective date
7. Notice Period Confirmation: Confirmation that the notice period required under UAE law is being observed
8. Handover Arrangements: Proposed date and time for property inspection and key handover
9. Closing Statement: Professional closing with request for confirmation and contact information
10. Signature Block: Space for tenant's signature, name, and contact details
1. Security Deposit Return: Request for return of security deposit, to be included if deposit was paid and return is sought
2. Maintenance Statement: Confirmation of property condition, to be included if required by contract or local regulations
3. Forwarding Address: New address for future correspondence, if tenant is relocating
4. Early Termination Justification: Explanation of reasons if contract is being terminated before end date
5. Utility Account Closure: Details about utility account closures and final bill arrangements, if managed by tenant
6. Outstanding Payments: Statement regarding any pending rent or other payments, if applicable
1. Copy of Tenancy Contract: Attachment of the original tenancy contract being cancelled
2. Proof of Notice Period: Documentation showing the notice period requirement is met (if specified in original contract)
3. Property Photographs: Current dated photographs of property condition if required
4. Emirates ID Copy: Copy of tenant's Emirates ID for verification purposes
5. Payment Receipts: Copies of recent rent payment receipts and deposit payment proof if applicable
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