The Letter For Ending Contract is a crucial document in Saudi Arabian employment relations, used when an employer needs to formally terminate an employment relationship. It must be drafted in accordance with Saudi Labor Law (Royal Decree No. M/51) and subsequent amendments, ensuring compliance with local regulatory requirements regarding notice periods, end-of-service benefits, and termination procedures. This document is essential for proper documentation of employment termination, protecting both employer and employee interests, and ensuring a clear record of the separation terms. The letter should be prepared when employment termination is decided upon, whether due to contract expiration, mutual agreement, or unilateral termination, and must include specific elements required by Saudi law such as notice period, final settlement details, and appropriate authorizations.
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Key Requirements PROMPT example:
Letter For Ending Contract
"I need a Letter For Ending Contract for a senior software developer in Riyadh, Saudi Arabia, with a three-month notice period starting March 1, 2025, including clauses for project handover and strict non-compete provisions for 12 months."
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Information: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a contract termination notice
4. Termination Statement: Clear statement of contract termination with specific end date
5. Notice Period: Specification of the notice period as per Saudi Labor Law and the original employment contract
6. Reason for Termination: Brief, professional explanation of the termination reason if applicable
7. Final Settlement: Information about final salary, end-of-service benefits, and other entitlements
8. Company Property: Request for return of company property and documentation
9. Acknowledgment: Space for employee signature acknowledging receipt of the termination letter
10. Authorized Signature: Signature block for authorized company representative
1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that remain effective after termination
2. Handover Instructions: Include when the employee needs to transfer responsibilities or ongoing projects
3. Exit Interview: Include when company policy requires an exit interview
4. Reference Offer: Include when the company is willing to provide employment references
5. Severance Package: Include when offering additional benefits beyond statutory requirements
6. Continuation of Benefits: Include when certain benefits will continue for a specified period post-termination
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, end-of-service benefits, and other entitlements
2. Company Property Checklist: List of company assets to be returned before final clearance
3. Handover Document Template: Standard form for documenting the transfer of responsibilities
4. Clearance Form: Document requiring signatures from various departments confirming no pending dues or items
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Transportation & Logistics
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Government & Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Corporate Secretariat
Executive Management
Operations
Administration
Employee Relations
Relevant Roles
HR Manager
Legal Counsel
HR Director
Company Secretary
HR Administrator
Legal Manager
Compliance Officer
HR Business Partner
Department Director
Operations Manager
General Manager
Managing Director
Chief Human Resources Officer
Employment Law Specialist
HR Operations Manager
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