The Tenancy Termination Notice is a crucial legal document used in South African property law to formally end a lease agreement. It must comply with the Rental Housing Act 50 of 1999, Consumer Protection Act 68 of 2008, and relevant provincial regulations. This document is required when either a landlord or tenant wishes to terminate a lease agreement, whether at the end of a fixed term or during a periodic tenancy. The notice must include specific information such as property details, parties involved, termination date, and notice period compliance. It serves as official documentation of the intention to end the lease and outlines the processes for property handover, deposit return, and final settlements. The document is essential for maintaining legal compliance and protecting both parties' rights during the termination process.
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1. Notice Header: Date, addressee details, property address, and reference numbers
2. Subject Line: Clear indication that this is a Notice of Termination of Lease Agreement
3. Lease Reference: Details of the existing lease agreement including date of commencement
4. Notice of Termination: Clear statement of intention to terminate the lease and the effective date
5. Legal Basis: Citation of relevant clause from lease agreement or applicable law authorizing termination
6. Notice Period: Confirmation of the notice period being given and how it complies with legal requirements
7. Property Handover: Instructions regarding final inspection and return of keys
8. Closing: Signature block and contact details for further communication
1. Reason for Termination: Include when termination is due to breach or specific circumstances requiring explanation
2. Outstanding Payments: Section detailing any rent arrears or other amounts due, if applicable
3. Deposit Details: Information about security deposit return process, if relevant
4. Remedial Actions: Include when termination is due to breach and tenant has opportunity to remedy
5. Forward Address: Request for tenant's forwarding address for future correspondence
6. Utilities: Instructions regarding final utility readings and account closures
1. Proof of Delivery: Attachment showing method of notice delivery (registered mail receipt, delivery confirmation, etc.)
2. Original Lease Agreement: Copy of the relevant lease agreement being terminated
3. Payment Statement: Current statement of account showing any outstanding amounts or confirmation of payments up to date
4. Property Condition Report: If pre-termination inspection has been conducted, attach the condition report
5. Evidence of Breach: If termination is due to breach, attach relevant evidence or documentation
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Relevant Teams
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Facilities Management
Operations
Tenant Relations
Administration
Compliance
Asset Management
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Relevant Roles
Property Manager
Real Estate Agent
Leasing Manager
Facilities Manager
Legal Counsel
Property Administrator
Tenant Relations Manager
Asset Manager
Operations Manager
Compliance Officer
Portfolio Manager
Housing Administrator
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