The Overdue Invoice document is a critical business tool used when payment for goods or services remains unpaid beyond the agreed terms. This document is specifically designed for use in South Africa, incorporating requirements from relevant legislation including the National Credit Act, Prescribed Rate of Interest Act, and Consumer Protection Act. It serves as a formal demand for payment and often precedes legal action, making it essential that it contains all legally required elements such as accurate debt information, interest calculations, and payment terms. The document should be used when standard payment reminder processes have been exhausted and a more formal approach is needed, typically after an invoice has exceeded its payment terms by 30 days or more. It forms part of the debt collection process while maintaining professional standards and protecting the creditor's legal rights under South African law.
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1. Sender Details: Full legal name, registration number, VAT number, and contact details of the creditor company
2. Recipient Details: Full legal name, registration number (if applicable), and address of the debtor
3. Invoice Reference: Original invoice number, date, and any relevant purchase order numbers
4. Outstanding Amount: Clear statement of the original amount, any partial payments, current balance, and interest accrued
5. Payment History: Brief timeline of the original due date and any previous payment requests
6. Demand for Payment: Formal demand stating the total amount due and the required payment timeframe
7. Payment Instructions: Bank account details and payment reference requirements
8. Legal Notice: Statement of legal rights and intended actions if payment is not received
1. Interest Calculation: Detailed breakdown of interest calculations - include when dealing with large amounts or when specifically requested
2. Settlement Offer: Terms for potential settlement at a discount - include when authorized to negotiate
3. Payment Plan Option: Proposed installment payment terms - include when willing to accept payment in installments
4. VAT Statement: Detailed VAT breakdown - include when dealing with VAT-registered entities
5. Previous Correspondence: Reference to previous communications - include when multiple reminders have been sent
1. Original Invoice Copy: Copy of the original invoice(s) being claimed
2. Statement of Account: Detailed statement showing all transactions, payments, and interest charges
3. Payment History Schedule: Detailed timeline of all payment attempts and communications
4. Interest Calculation Schedule: Detailed breakdown of interest calculations as per the Prescribed Rate of Interest Act
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Financial Services
Logistics
Wholesale
Real Estate
Consulting
Agriculture
Mining
Telecommunications
Relevant Teams
Finance
Accounts Receivable
Legal
Credit Control
Collections
Treasury
Administration
Customer Relations
Billing
Account Management
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Credit Controller
Financial Director
Debt Collection Officer
Business Owner
Accountant
Financial Administrator
Credit Manager
Collections Supervisor
Billing Coordinator
Account Manager
Financial Controller
Legal Counsel
Treasury Manager
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