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1. Employee Information: Section containing the employee's full name, ID number, current/former position, and dates of employment
2. Authorization Statement: Clear statement of employee's consent to release employment information, specifying the scope of authorization
3. Information to be Released: Detailed list of specific information authorized for release (e.g., employment dates, position, salary, performance)
4. Intended Recipients: Identification of the parties authorized to receive the employment verification information
5. Duration of Authorization: Specification of how long the authorization remains valid
6. Privacy Notice: Statement regarding the protection of personal information under POPIA and how the information will be handled
7. Release of Liability: Statement releasing the employer from liability for providing authorized information in good faith
8. Signature Block: Space for employee signature, date, and witness signatures if required
1. Specific Restrictions: Optional section to specify any information that should NOT be disclosed or specific limitations on the verification
2. International Transfer Consent: Required when employment verification may be shared across international borders, addressing POPIA's trans-border information flow requirements
3. Third-Party Authorization: Optional section for cases where a third party is authorized to request verification on behalf of the main requesting party
4. Revocation Clause: Optional section detailing the process for revoking the authorization before its expiration
1. Schedule A - Verification Request Form: Standard form to be completed by the requesting party, specifying the exact information needed
2. Schedule B - Information Disclosure Checklist: Detailed checklist of information categories that may be verified, allowing employee to select specific items
3. Appendix 1 - POPIA Compliance Statement: Standard statement outlining how the verification process complies with POPIA requirements
Financial Services
Technology
Healthcare
Manufacturing
Retail
Education
Professional Services
Mining
Construction
Telecommunications
Public Sector
Agriculture
Transportation
Hospitality
Energy
Human Resources
Legal
Compliance
Employee Relations
Talent Acquisition
Personnel Administration
Risk Management
Data Protection
Corporate Governance
Administration
Human Resources Manager
HR Officer
Compliance Officer
Legal Counsel
Employment Law Specialist
Recruitment Manager
HR Administrator
Privacy Officer
Data Protection Officer
Personnel Manager
HR Director
Employee Relations Manager
HR Business Partner
Talent Acquisition Specialist
HR Operations Manager
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