The Customs Proforma Invoice is a fundamental document in South African international trade operations, required by customs authorities for pre-shipment clearance and valuation purposes. This document type is essential when businesses need to provide detailed information about goods for customs clearance before the actual commercial transaction is completed. It must comply with the South African Customs and Excise Act 91 of 1964 and SARS regulations, containing specific information such as detailed product descriptions, HS codes, values, quantities, and origin declarations. A Customs Proforma Invoice serves multiple purposes: it acts as a quotation for the buyer, provides necessary information for import permits, helps determine applicable duties and taxes, and serves as a basis for currency control purposes in international transactions. The document is particularly important in South Africa's strict customs control environment, where accurate declaration and valuation of goods is crucial for smooth customs clearance.
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1. Invoice Header: Contains proforma invoice number, date, and document title
2. Seller Information: Complete details of the exporter including company name, registration number, VAT number, address, and contact details
3. Buyer Information: Complete details of the importer including company name, registration number, VAT number, address, and contact details
4. Shipping Details: Includes port of loading, port of discharge, mode of transport, and estimated delivery date
5. Product Details: Detailed description of goods, HS codes, quantity, unit price, and total value
6. Financial Information: Currency, payment terms, bank details, and Incoterms
7. Value Declaration: Total invoice value, customs value declaration, and basis for valuation
8. Country of Origin: Declaration of origin for each product line item
9. Certification: Statement certifying the accuracy of the information provided
1. Insurance Details: Required when insurance is arranged by the seller or included in the price
2. Commission Declaration: Required when any commission or royalties are involved in the transaction
3. Special Instructions: Include when there are specific handling, packaging, or shipping requirements
4. Related Party Declaration: Required when buyer and seller are related parties as per customs regulations
5. Free Zone Declaration: Required when goods are destined for or shipping from a free trade zone
1. Detailed Packing List: Itemized list of package contents, weights, and dimensions
2. Technical Specifications: Detailed technical descriptions and specifications of products when required for customs classification
3. Certificates of Origin: When preferential trade agreements apply or origin declaration is required
4. Product Images: Visual documentation of products for customs identification purposes
5. Safety Data Sheets: Required for chemical or hazardous materials
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
International Trade
Retail
Wholesale
Agriculture
Mining
Automotive
Electronics
Textiles
Chemical
Pharmaceuticals
Food and Beverage
Construction Materials
Machinery and Equipment
Consumer Goods
Relevant Teams
Exports
Imports
Customs Compliance
International Trade
Supply Chain
Logistics
Documentation
Finance
Legal
Procurement
Shipping
Commercial
Relevant Roles
Export Manager
Import Manager
Customs Compliance Officer
Trade Finance Manager
Supply Chain Manager
Logistics Coordinator
International Sales Manager
Shipping Manager
Documentation Specialist
Customs Broker
Trade Operations Manager
Global Trade Compliance Manager
International Business Development Manager
Procurement Manager
Finance Controller
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