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Shared Maintenance Agreement

Shared Maintenance Agreement Template for United States

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Key Requirements PROMPT example:

Shared Maintenance Agreement

"Need a Shared Maintenance Agreement for a three-party commercial office building in downtown Seattle, where we want to split maintenance costs based on square footage occupied and include specific provisions for the shared parking garage and rooftop garden maintenance starting March 2025."

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Document background
The Shared Maintenance Agreement serves as a crucial document for properties with shared facilities or common areas in the United States. This agreement becomes necessary when multiple parties share responsibility for maintaining property elements such as common walls, shared utilities, parking areas, or recreational facilities. It provides a structured framework for coordinating maintenance efforts, sharing costs equitably, and ensuring proper upkeep of shared spaces. The agreement typically includes detailed maintenance schedules, cost allocation formulas, and procedures for handling emergency repairs.
Suggested Sections

1. Parties: Identification and details of all parties involved in the maintenance agreement

2. Background: Context of the agreement and description of the shared property/facilities

3. Definitions: Key terms used throughout the agreement

4. Maintenance Obligations: Specific responsibilities of each party regarding maintenance

5. Cost Sharing: Allocation of maintenance costs between parties

6. Payment Terms: Payment schedules, methods, and procedures

7. Term and Termination: Duration of agreement and termination conditions

8. Dispute Resolution: Procedures for resolving disagreements between parties

9. General Provisions: Standard contractual provisions including notices, amendments, and governing law

Optional Sections

1. Insurance Requirements: Details of required insurance coverage and minimum limits for shared facilities

2. Property Manager: Appointment and duties of property manager if professional management is required

3. Capital Improvements: Process for approving and funding significant upgrades or improvements

4. Emergency Procedures: Protocols for handling emergency maintenance situations

5. Environmental Compliance: Specific environmental obligations and compliance requirements

Suggested Schedules

1. Schedule A - Property Plan: Detailed plan showing shared areas and maintenance responsibilities

2. Schedule B - Maintenance Schedule: Detailed timing of routine maintenance tasks

3. Schedule C - Cost Allocation: Detailed breakdown of cost sharing percentages

4. Schedule D - Service Provider Contracts: Copies of agreements with maintenance contractors

5. Schedule E - Maintenance Standards: Specific standards and requirements for maintenance work

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Clauses






























Industries

Property Law: State-specific property laws, common law principles regarding easements and shared use, and local zoning ordinances and land use regulations

Contract Law: State contract laws, Uniform Commercial Code provisions, and Statute of Frauds requirements for written agreements

Liability and Insurance: State tort laws, premises liability laws, and insurance requirements and regulations for shared maintenance responsibilities

Environmental Regulations: Federal EPA regulations, state environmental protection laws, and local environmental ordinances affecting maintenance activities

Building and Safety Codes: State building codes, local maintenance requirements, and Americans with Disabilities Act (ADA) compliance standards

Fair Housing Laws: Federal Fair Housing Act, state fair housing laws, and local anti-discrimination ordinances for residential properties

Homeowners Association Laws: State HOA regulations and Common Interest Development laws governing shared maintenance responsibilities

Tax Considerations: Property tax implications, cost-sharing tax implications, and IRS regulations regarding shared maintenance expenses

Dispute Resolution: State civil procedure rules, alternative dispute resolution laws, and mediation/arbitration requirements

Recording Requirements: State recording statutes, county recording requirements, and notice requirements for maintenance agreements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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