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Security Acceptable Use Policy for the United States

Security Acceptable Use Policy Template for United States

A Security Acceptable Use Policy is a comprehensive document that outlines the rules and responsibilities for using an organization's IT systems, networks, and data. Designed to comply with United States federal and state regulations, it establishes guidelines for acceptable use, security requirements, and consequences for violations. The policy addresses various aspects including data protection, privacy, system access, and security incident reporting.

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What is a Security Acceptable Use Policy?

The Security Acceptable Use Policy serves as a foundational document for establishing and maintaining information security within organizations. This document becomes essential as organizations face increasing cybersecurity threats and regulatory requirements in the United States. The policy defines acceptable use of company systems, networks, and data, while ensuring compliance with federal regulations such as CFAA, ECPA, and state-specific data protection laws. Organizations implement this policy to protect their assets, maintain security standards, and create accountability for system users.

What sections should be included in a Security Acceptable Use Policy?

1. Purpose and Scope: Defines the objectives of the policy and who it applies to

2. Definitions: Key terms used throughout the policy

3. User Responsibilities: Core security responsibilities and expected behaviors

4. Prohibited Activities: Specific actions that are forbidden under the policy

5. Password and Authentication: Requirements for secure access credentials

6. Data Protection: Guidelines for handling sensitive information

7. Monitoring and Privacy: Organization's rights to monitor and user privacy expectations

8. Compliance and Violations: Consequences of policy violations and compliance requirements

What sections are optional to include in a Security Acceptable Use Policy?

1. Remote Access: Guidelines for accessing systems remotely when organization allows remote work

2. BYOD Policy: Rules for using personal devices when allowed for work purposes

3. Social Media Usage: Guidelines for social media conduct when social media access is relevant to work

4. Industry-Specific Requirements: Additional requirements for regulated industries such as healthcare or finance

What schedules should be included in a Security Acceptable Use Policy?

1. Acceptable Use Agreement Form: Document for users to acknowledge policy acceptance

2. Password Requirements: Detailed password creation and management guidelines

3. Security Incident Response Procedures: Step-by-step guide for handling security incidents

4. Approved Software List: List of authorized software and applications

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Cost

Free to use
Clauses




























Industries

Computer Fraud and Abuse Act (CFAA): Federal law that addresses unauthorized access and computer crimes, defining penalties for various computer-related offenses. Must be considered for acceptable use policies to ensure compliance with federal cybercrime regulations.

Electronic Communications Privacy Act (ECPA): Federal legislation that regulates the monitoring of electronic communications and establishes privacy requirements. Essential for defining acceptable monitoring practices in the AUP.

Health Insurance Portability and Accountability Act (HIPAA): Federal healthcare privacy law that sets security requirements for protected health information. Must be considered if the organization handles healthcare data.

Gramm-Leach-Bliley Act (GLBA): Federal law for financial institutions that establishes requirements for protecting customer financial data. Relevant if the organization provides financial services.

Federal Information Security Management Act (FISMA): Federal law that establishes security standards for federal information systems. Must be considered if the organization works with federal agencies.

State Data Breach Notification Laws: Various state-specific laws that establish requirements for reporting security incidents and data breaches. Requirements vary by state and must be incorporated into incident response procedures.

State Privacy Laws: State-specific privacy regulations like CCPA (California) and SHIELD Act (New York) that establish data protection and privacy requirements. Must be considered based on the organization's operating locations.

Payment Card Industry Data Security Standard (PCI DSS): Industry security standard for organizations that handle credit card information. Must be incorporated if the organization processes payment card data.

Sarbanes-Oxley Act (SOX): Federal law that establishes requirements for internal controls and financial reporting for publicly traded companies. Relevant if the organization is publicly traded.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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