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Company Credit Card Acknowledgement Form for the United States

Company Credit Card Acknowledgement Form Template for United States

A Company Credit Card Acknowledgement Form is a legal document used in the United States to establish the terms and conditions under which an employee may use a company-issued credit card. The document outlines responsibilities, permitted uses, reporting requirements, and consequences of misuse. It serves as a protective measure for both the employer and employee by clearly defining expectations and obligations under U.S. federal and state credit regulations.

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Company Credit Card Acknowledgement Form

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What is a Company Credit Card Acknowledgement Form?

The Company Credit Card Acknowledgement Form is essential when organizations issue corporate credit cards to employees. Used extensively across the United States, this document protects both the company and cardholder by clearly defining usage parameters, spending limits, and reporting requirements. It addresses compliance with federal regulations including the Truth in Lending Act and state-specific credit laws, while establishing clear protocols for business expense management and documentation.

What sections should be included in a Company Credit Card Acknowledgement Form?

1. Employee Information: Basic details of the employee receiving the card including name, employee ID, department and position

2. Card Details: Information about the issued credit card including card number (last 4 digits), issuance date and credit limit

3. Authorized Use: Detailed explanation of permitted and prohibited uses of the company credit card, including business-related expenses and personal use restrictions

4. Expense Reporting: Requirements and procedures for submitting expense reports, receipts, and documentation requirements as per IRS regulations

5. Employee Responsibilities: Core obligations of the cardholder including security, reporting lost/stolen cards, and compliance with company policies

6. Acknowledgement: Formal acknowledgement section where employee confirms understanding and acceptance of all terms and conditions

What sections are optional to include in a Company Credit Card Acknowledgement Form?

1. Credit Limit: Specific credit limit details and procedures for requesting temporary limit increases

2. International Usage: Rules and procedures for international transactions, including currency conversion and foreign transaction fees

3. Rewards Program: Company policies regarding credit card rewards, points accumulation, and usage restrictions

What schedules should be included in a Company Credit Card Acknowledgement Form?

1. Schedule A - Company Expense Policy: Detailed company expense policy including allowable expenses and spending limits

2. Schedule B - Authorized Merchant Categories: Comprehensive list of approved merchant categories and any restricted vendors

3. Schedule C - Emergency Contacts: List of contact information for card-related emergencies and reporting procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Cost

Free to use
Clauses

























Industries

Truth in Lending Act (TILA): Federal law that protects consumers in credit transactions by requiring clear disclosure of key terms and costs in lending arrangements, including credit cards

Fair Credit Reporting Act (FCRA): Federal law governing the collection, dissemination, and use of consumer credit information, relevant for company card reporting

Consumer Credit Protection Act: Federal law providing a comprehensive framework for consumer credit rights and responsibilities

Electronic Fund Transfer Act (EFTA): Establishes the basic rights, liabilities, and responsibilities of consumers who use electronic fund transfer services

Internal Revenue Code: Tax regulations governing the treatment of business expenses and documentation requirements for credit card usage

Fair Labor Standards Act (FLSA): Federal law governing wage and hour standards, including regulations about wage deductions and employee expenses

State Credit Card Regulations: Various state-specific laws governing credit card usage, terms, and conditions within particular jurisdictions

PCI DSS: Payment Card Industry Data Security Standard - security standards designed to ensure companies maintain a secure environment for processing, storing or transmitting credit card information

State Data Breach Laws: State-specific requirements for handling and reporting data breaches involving credit card and personal information

Sarbanes-Oxley Act: Federal law establishing enhanced corporate accountability standards, including internal controls for expense management (applicable to public companies)

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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