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Meeting Minutes Short Form

Meeting Minutes Short Form Template for Singapore

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Key Requirements PROMPT example:

Meeting Minutes Short Form

"Need a Meeting Minutes Short Form to document our quarterly board meeting scheduled for March 15, 2025, including discussion of our expansion plans into Southeast Asia and the approval of new board members."

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What is a Meeting Minutes Short Form?

The Meeting Minutes Short Form is a essential corporate governance document used in Singapore to record key aspects of formal meetings efficiently. This streamlined format is particularly useful for routine meetings where detailed discussion records aren't necessary. It fulfills statutory requirements under the Companies Act while maintaining brevity. The document typically includes meeting details, attendance, decisions made, and action items, serving as both a legal record and operational tool for tracking organizational decisions and commitments.

What sections should be included in a Meeting Minutes Short Form?

1. Meeting Details: Date, time, venue, type of meeting

2. Attendance: List of attendees, apologies, and quorum confirmation

3. Previous Minutes: Confirmation of previous minutes (if applicable)

4. Agenda Items: Key discussion points and decisions made

5. Action Items: Tasks assigned and responsible parties

What sections are optional to include in a Meeting Minutes Short Form?

1. Voting Results: Used when formal votes are taken during meeting

2. Next Meeting: Include when next meeting date is set

3. Special Notations: For recording conflicts of interest or special circumstances

What schedules should be included in a Meeting Minutes Short Form?

1. Attendance Register: Detailed sign-in sheet with signatures

2. Supporting Documents: Any presentations or documents discussed

3. Proxy Forms: If proxy voting was used

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses














Industries

Companies Act (Cap. 50) - Minutes Requirements: Sections 188-191 govern the requirements for keeping minutes of proceedings, maintaining minute books, recording within 30 days, and establishes minutes as evidence of proceedings

Evidence Act (Cap. 97): Provides framework for admissibility of documents as evidence and establishes requirements for proper documentation and record-keeping

Code of Corporate Governance: Corporate governance requirements particularly applicable to listed companies, including guidelines from Monetary Authority of Singapore (MAS)

Personal Data Protection Act 2012 (PDPA): Data protection obligations regarding the handling and storage of personal information contained within meeting minutes

Electronic Transactions Act: Guidelines for electronic storage of minutes and requirements for electronic signatures when applicable

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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