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Job Reference Letter Template for Singapore

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Key Requirements PROMPT example:

Job Reference Letter

"I need a Job Reference Letter for my senior software developer who worked in our Singapore office from March 2020 to January 2025, highlighting their leadership of our AI development team and their excellent performance in managing cross-border projects with our Japan office."

Document background
Job Reference Letters are essential documents in Singapore's professional landscape, typically required during job applications, visa processes, or other official procedures. These letters must comply with Singapore's Employment Act and PDPA requirements, providing accurate employment verification while protecting both employer and employee interests. A Job Reference Letter includes verified employment dates, position details, and responsibilities, written on company letterhead and signed by an authorized representative. They are particularly important in Singapore's highly regulated employment environment, where formal documentation carries significant weight in professional transitions.
Suggested Sections

1. Letter Header: Company letterhead, date, and 'To Whom It May Concern' or specific addressee

2. Employee Information: Full name and basic identifying information of the employee

3. Employment Period: Start and end dates of employment

4. Position Details: Job title and primary responsibilities

5. Signatory Information: Name, position, and contact details of the person providing the reference

Optional Sections

1. Performance Assessment: Brief evaluation of employee's performance, used when specifically requested and with employee's consent

2. Reason for Leaving: Statement about why employment ended, included only if mutually agreed and positive

3. Skills and Achievements: Specific accomplishments or skills demonstrated, included when particularly relevant

Suggested Schedules

1. Employment History Details: Detailed breakdown of positions held and dates, if multiple roles within organization

2. Project References: List of significant projects worked on, if relevant to future employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses

















Industries

Employment Act (Chapter 91): Key Singapore legislation governing employment documentation and records. Ensures accuracy of employment records and statements in reference letters.

Personal Data Protection Act (PDPA) 2012: Regulates the handling and protection of personal data, including consent requirements for sharing employee information and data protection obligations in reference letters.

Defamation Act (Chapter 75): Ensures protection against libel claims and requires statements in reference letters to be truthful and non-defamatory.

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring non-discriminatory practices and fair, objective assessments in employment documentation including reference letters.

MOM Guidelines: Ministry of Manpower guidelines outlining best practices for reference letters and factual representation of employment details.

Confidentiality Requirements: Legal obligation to maintain confidentiality of sensitive employment information while providing reference letters.

Consent Requirements: Legal requirement to obtain employee's consent for specific disclosures in reference letters, particularly regarding personal information.

Objectivity Standards: Legal requirement to maintain objective and verifiable statements in reference letters, avoiding subjective personal opinions that could be deemed defamatory.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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