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Facility Management Services Agreement Template for Saudi Arabia

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Key Requirements PROMPT example:

Facility Management Services Agreement

"I need a Facility Management Services Agreement under Saudi law for managing a large shopping mall complex in Riyadh, with special emphasis on crowd management and retail-specific maintenance requirements, to commence from March 2025."

Document background
The Facility Management Services Agreement is essential for organizations requiring professional management and maintenance of their facilities in Saudi Arabia. This document is used when engaging external service providers for comprehensive facility management services, including building maintenance, cleaning, security, and technical services. It addresses crucial aspects such as Saudization requirements, compliance with local municipalities, and adherence to Saudi labor laws and HSE regulations. The agreement is structured to protect both parties' interests while ensuring service delivery meets local standards and cultural requirements. It is particularly important given the growing complexity of facility management in Saudi Arabia and the increasing focus on professional service delivery across various sectors.
Suggested Sections

1. Parties: Identification of the service provider and the facility owner/client, including full legal names and registration details

2. Background: Context of the agreement, facility details, and purpose of the engagement

3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement

4. Scope of Services: Detailed description of facility management services to be provided

5. Term and Commencement: Duration of the agreement and conditions for commencement

6. Service Provider's Obligations: Key responsibilities and obligations of the facility management company

7. Client's Obligations: Responsibilities and obligations of the facility owner/client

8. Personnel and Staffing: Requirements for staff, including qualifications, Saudization requirements, and management

9. Performance Standards: Service levels, KPIs, and quality standards

10. Health, Safety and Environment: HSE requirements and compliance with Saudi regulations

11. Fees and Payment Terms: Pricing, payment schedule, and invoicing procedures including VAT considerations

12. Insurance and Liability: Required insurance coverage and liability provisions

13. Confidentiality: Protection of confidential information and data privacy

14. Force Majeure: Provisions for unforeseen circumstances and force majeure events

15. Termination: Grounds and procedures for contract termination

16. Dispute Resolution: Procedures for resolving disputes under Saudi law

17. General Provisions: Standard legal provisions including notices, amendments, and governing law

Optional Sections

1. Government Compliance: Required for government facilities or when subject to GTPL

2. Religious Facilities Management: Special provisions for managing religious or cultural facilities

3. Multi-site Operations: Additional terms for managing multiple facilities under one agreement

4. Specialized Equipment: Specific provisions for maintenance of specialized or critical equipment

5. Transition Services: Terms for handover from previous service provider or mobilization period

6. Energy Management: Special provisions for energy efficiency and sustainability programs

7. Security Services: Detailed security requirements and procedures if included in scope

8. Emergency Response: Additional provisions for critical facilities requiring emergency response

9. Intellectual Property: Required when proprietary systems or software are used in service delivery

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of all services to be provided

2. Schedule 2 - Service Levels and KPIs: Detailed performance metrics and measurement criteria

3. Schedule 3 - Pricing and Commercial Terms: Detailed fee structure, pricing mechanisms, and payment terms

4. Schedule 4 - Site Information: Facility details, plans, and specific site requirements

5. Schedule 5 - Equipment Inventory: List of equipment to be maintained and their specifications

6. Schedule 6 - Staff Requirements: Detailed staffing plan, qualifications, and Saudization requirements

7. Schedule 7 - Reporting Requirements: Templates and procedures for operational reporting

8. Schedule 8 - HSE Requirements: Detailed health, safety, and environmental procedures

9. Schedule 9 - Forms and Procedures: Standard operating procedures and required forms

10. Appendix A - Insurance Requirements: Detailed insurance coverage requirements and limits

11. Appendix B - Permits and Licenses: List of required permits and licenses for service delivery

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



































































Clauses


















































Relevant Industries

Real Estate

Healthcare

Education

Retail

Commercial Property

Industrial

Government & Public Sector

Hospitality

Religious Institutions

Transportation & Infrastructure

Technology Parks

Manufacturing

Banking & Financial Services

Relevant Teams

Operations

Facilities Management

Legal

Procurement

Real Estate

Risk & Compliance

Health Safety & Environment

Property Management

Contract Administration

Technical Services

Asset Management

Building Services

Relevant Roles

Facility Manager

Operations Director

Property Manager

Maintenance Manager

Contract Manager

Procurement Manager

Legal Counsel

Chief Operations Officer

Real Estate Manager

HSE Manager

Technical Services Director

Building Services Manager

Asset Manager

Commercial Director

Risk Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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