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1. Date and Place: Current date and city/location where the letter is being written
2. Addressee Details: Name and address of the educational institution
3. Subject Line: Clear indication that this is an authorization letter for diploma collection
4. Authorizer Information: Full legal name, ID number, contact details, and student identification details of the person granting authorization
5. Representative Information: Full legal name, ID number, and contact details of the authorized person
6. Authorization Statement: Clear statement of the authority being granted, including specific details of the diploma/certificate to be collected
7. Duration of Authorization: Validity period of the authorization
8. Signature Block: Space for authorizer's signature, with name printed below
1. Witness Details: Required when institutional policy demands witness verification of the authorization
2. Special Instructions: Any specific requirements or conditions for collecting the diploma
3. Alternative Representative: Details of a backup authorized person, used when multiple representatives need to be authorized
4. Authentication Declaration: Required when the letter needs to be notarized or authenticated by specific authorities
1. Copy of Authorizer's ID: Photocopy of the student's valid government-issued ID
2. Copy of Representative's ID: Photocopy of the authorized person's valid government-issued ID
3. Student Documentation: Copies of student ID card or other relevant student verification documents
4. Authentication Certificates: Any required notarization or authentication certificates from relevant authorities
Education
Higher Education
Professional Training
Administrative Services
Legal Services
Government Services
Academic Administration
Academic Affairs
Student Services
Registration
Administration
Legal
Compliance
Document Control
Graduate Services
Student Records
Authentication Services
Registrar
Academic Administrator
Student Affairs Officer
Administrative Assistant
Legal Officer
Compliance Officer
Education Coordinator
Document Control Officer
Student Services Manager
Academic Records Officer
Graduation Coordinator
Authentication Officer
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