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1. Without Prejudice Statement: Legal disclaimer to be included if the letter contains settlement proposals or negotiations

2. Cost Impact: Detailed breakdown of financial implications, if the escalation involves monetary claims

3. Third Party Involvement: Reference to any third party stakeholders affected by or involved in the issues

4. Alternative Resolution Options: Proposed alternative solutions or compromise options, if applicable

5. Escalation Protocol Reference: Reference to contractual escalation procedures, if specified in the original contract

1. Timeline of Events: Detailed chronological list of relevant events, meetings, and communications

2. Supporting Documentation: Copies of relevant correspondence, meeting minutes, photos, or other evidence

3. Contract Excerpts: Relevant excerpts from the contract highlighting the clauses in question

4. Impact Analysis: Detailed analysis of time, cost, or other impacts (if applicable)

5. Previous Correspondence Log: List and copies of all previous relevant correspondence on the matter